Compliance Property Manager

Job Description

Job Description

Overview:

As a residential Compliance and Property Manager your duties are to help the non-profit owner preserve and increase the value of their real estate investments. This includes the preservation of affordable housing for low-income families in the Manhattan Valley, Harlem, and Washington Heights area of Manhattan. The management of the daily operations of the property includes finding and placing qualified tenants, meeting regulatory and other compliance requirements to ensure the property is always in good working order. The Compliance and Property Manager position requires technical knowledge of the NYC housing maintenance code, housing court and housing laws, low-income housing tax credit regulations as they relate to Section 42 of the Internal Revenue Code, HUD regulations (including MOR and REAC/NSPIRE requirements) for Section 8 properties, as well as basic building maintenance and financial reporting/budgeting for properties.

Major Duties include, but not limited to:

• Supervise the work of the Property Management Team
• Work cooperatively with the Facilities Director, Maintenance Supervisor and other staff to identify and resolve repair and maintenance issues within buildings.
• Respond to emergency issues and report findings (this may include responses to fire, police investigation and criminal activities, acts of nature and other unpredictable events).

• Monitors rent collection and promptly start non-pay and/or hold-over proceedings.
• Maintain records from property operations in accordance with all regulatory agreements, contracts, and best industry practices.
• Ensure tenant files are properly prepared and maintained, and review them regularly to identify and correct any errors. Make sure all correspondence and file notes are kept up to date in accordance with company policy and regulatory requirements.
• Verify tenant's income and update files with any changes.
• Prepare for and participate in agency-mandated on-site and off-site tenant file reviews.
• Collect utility information from tenants for any required utility analyses.
• Ensure vacant units are turned over and ready for occupancy on a timely basis.

• Re-lease units within 30 days or less ensuring that properties are occupied by qualified tenants.

• Work cooperatively with all parties to manage buildings effectively and profitably.
• Conduct routine inspections of properties and annual unit inspections to ensure compliance with requirements, cleanliness, and proper maintenance. Ensure property is up to HUD, HPD, NYS, and NYC housing law standards.
• Work with tenants and tenant associations, where applicable, to identify and resolve building issues.

• Maintain positive professional work relationships with residential and commercial tenants including confidentiality of tenant information.
• Process and submit monthly vouchering for HUD-assisted units.
• Complete Annual and Interim Recertifications for Tax Credit and HUD properties and review prior to submission to ensure compliance with applicable regulations.
• Complete or Assist in the Completion of Annual DHCR Rent Registrations and HPD Property Registrations.
• Stay up to date with NYC, NYS, and Federal housing laws and initiatives.
• Required to complete other necessary tasks as requested by senior staff and as required by applicable law.

Knowledge & Skills Required

• Familiar with applicable local, state, and federal laws and regulations.
• Strong interpersonal & business communication skills.
• High level of organization and attention to detail.
• Competence with office management software.
• Knowledge of financial reporting.

Requirements:

• Bachelor degree: Real Estate Finance/Property Development/Urban Planning/Development/Business Administration or related field is a plus.
• Must have one of the following required certification(s): TaCCs, COS, BOS, RAM or other affordable housing certification
• Bilingual English & Spanish preferred but not required.
• Must have at least 3 to 5 years of related property management experience.
• Must possess strong written skills for preparation of general correspondence to residents, vendors, regulatory agencies and others.
• Must be hard working, detailed oriented, and a team player.