Front Desk Administrator

Job Description

Job Description

Principle Duties and Responsibilities

• Provide mail service for office personnel: Separate mail appropriately, including confidential correspondence, checks, and other mail. Prepare mail for postal pick up and ensure proper postage maintained.
• Perform large scanning and photocopy projects as requested by company personnel.
• Answer, screen, and forward telephone calls through the company computerized switchboard (Microsoft Teams). Provide appropriate information to callers and transfer calls to proper individuals.
• Prepare overnight shipments via UPS for pickup daily. This includes, packaging, weighing, and measuring boxes.
• Schedule meetings for office personnel.
• Drive company vehicle to pick up and deliver business materials and correspondence as requested by employees.
• Perform timely pick up and distribution of mail to and from appropriate departments.
• Sustain office supplies, placing orders when supply is diminishing. Provide supplies to employees as requested.
• Monitor visitor access and help them navigate through the office.
• Maintain office security by following safety procedures and controlling access via the reception desk. Record keeping of temporary badges given to guests, employees, and vendors.
• Cultivate positive work environment, promote participation in company initiatives and events.
• Perform clerical tasks and projects associated with multiple departments, including computer data entry and filing.

Knowledge skills and abilities:

• Proficiency with Microsoft Excel, Word, and PowerPoint preferred
• Capable of lifting up to 50 lbs
• Positive and friendly attitude
• Strength in time management, ability to multitask and attention to detail
• Solid written and verbal communication skills
• Excellent organizational talent
• Flexibility is a plus

Pay Range: $19.00 - $22.00 Hourly

Please note that final offer amount will be dependent on geographic location, applicable
experience and skillset of the candidate