Job Description
Job Description
Fuel Billing Specialist
Location: Green Island, NY
Employment Type: Full-time | On-site
Industry: Fuel / Petroleum / Transportation
About Us
We are a locally owned and steadily growing company in the fuel distribution industry, proudly serving commercial and transportation clients across the region. Our team is small, professional, and highly collaborative. We value accuracy, reliability, and long-term relationships—with both customers and employees.
Position Summary
We are seeking a detail-oriented and dependable Fuel Billing Specialist to manage customer invoicing, fuel tax reporting, and compliance-related tasks. This is a key position within our business, supporting daily operations and financial accuracy. The role includes handling accounts receivable (invoicing and payment collection) and accounts payable functions, such as issuing refunds or adjustments as needed.
Note: This is not a medical billing position. Experience in transportation, logistics, or general business billing is preferred.
Key Responsibilities
- Prepare accurate customer invoices based on fuel deliveries and dispatch logs
- Match Bills of Lading (BOL) with daily delivery tickets and reconcile discrepancies
- Track fuel volume reporting for regulatory purposes
- Prepare and file monthly and quarterly fuel tax returns
- Manage accounts receivable: apply customer payments, monitor outstanding balances, follow up on overdue accounts
- Handle accounts payable tasks related to customer refunds or invoice corrections
- Support audit preparation and records retention
- Communicate professionally with customers regarding billing questions
- Coordinate with dispatch and accounting teams to ensure data accuracy
Preferred Experience & Skills
- 2+ years in billing, accounting, or invoicing (fuel, construction, logistics, or utility industries a plus)
- Candidates with billing experience outside of healthcare are strongly preferred
- Strong working knowledge of accounts receivable and accounts payable
- Self-starter with excellent time management and follow-through
- Strong attention to detail and organizational skills
- Proficient in Excel and comfortable using accounting or dispatch software
- Familiarity with fuel tax reporting
- Familiarity with Odoo and AXXIS is a plus
- Dependable, team-oriented, and comfortable in a small-business setting
Why Join Us?
- Competitive pay: $22–28/hr., based on experience
- Long-term position with consistent hours and minimal turnover
- Work with a friendly, close-knit team where your role is truly valued
- Learn the ins and outs of a niche, recession-resistant industry
- Supportive leadership with hands-on training and clear expectations
Job Type: Full-time
Pay: $22.00 - $28.00 per hour
Expected hours: 32 – 40 per week
Benefits:
- Dental insurance
- Health insurance
- Paid sick time
- Paid time off
- Retirement plan
Schedule:
- Day shift
- Monday to Friday
Work Location: In person
Company DescriptionAt Hawk Fuel Trucking, our CEO leads by example, taking on multiple roles to drive innovation and growth. This flexible, hands-on leadership style defines our culture, allowing every team member to shape their role around their unique strengths, interests, and expertise. Whether you’re passionate about a specific field or excel in diverse, multi-disciplinary environments, we give you the freedom to make a meaningful impact. Here, you're never confined to a single role — you’ll have endless opportunities to learn, innovate, and grow.
Company Description
At Hawk Fuel Trucking, our CEO leads by example, taking on multiple roles to drive innovation and growth. This flexible, hands-on leadership style defines our culture, allowing every team member to shape their role around their unique strengths, interests, and expertise. Whether you’re passionate about a specific field or excel in diverse, multi-disciplinary environments, we give you the freedom to make a meaningful impact. Here, you're never confined to a single role — you’ll have endless opportunities to learn, innovate, and grow.