Paralegal

Job Description

Job DescriptionCompany Description

For more than 70 years, IDB Bank has made it our mission to be the best bank for our clients by putting their needs first, and the success we’ve enjoyed fundamentally comes down to our people. Here at IDB, you’ll work side by side with some of the most talented professionals in the industry who share a strong sense of teamwork and a passion for providing exceptional service down to the smallest detail. We offer a comprehensive benefits package that includes generous paid time off and the ability to participate in our medical coverage and 401(k) plan on your very first day with us. We are also committed to diversity and inclusion, and to providing all of our team members with an equal opportunity to succeed and make meaningful contributions within a work environment that is respectful, welcoming and inclusive.

Job Description

The Paralegal will provide administrative support to the Office of General Counsel with a primary focus on the Corporate Governance function.

• Support all functions of the Office of General Counsel, including the Board of Directors, litigation, regulatory, and corporate governance.
• Act as liaison to the Board of Directors, other departments within the Bank, and outside agencies, including high-level executives such as the CEO, CFO and other members of the Senior Management Team.
• Responsible for corporate governance functions, including:
  • Providing logistical support to the Board;
  • Scheduling Board and Committee meetings, creating meeting invites, maintaining master Board/Committee agendas and drafting meeting agendas;
  • Receiving, preparing and distributing meeting materials on BoardVantage; and
  • Tracking director attendance and director compensation.
• Responsible for annual director and officer questionnaire creation, distribution and tracking.
• Responsible for Board/Committee self-assessment questionnaires creation, distribution and tracking.
• Provide technical support and guidance on BoardVantage to Directors.
• Assist in processing subpoenas, levies and other judicial notices the Bank receives.
• Assist in processing decedent claims, including reviewing documents sent by account officers to ensure compliance with the Decedent Claims Policy.
• Perform general administrative duties to include filing, document imaging, and other tasks as assigned.
• Work independently on special projects relating to legal, corporate governance, and corporate secretarial matters.
• Support functions of Office of General Counsel related to International Private Banking and Regional Management.
• Create documents, spreadsheets, and presentations using MS Office Suite.

Qualifications

• Computer efficiency with Microsoft Office programs, including Excel, and knowledge of BoardVantage (or ability to quickly learn)
• Ability to communicate with Bank’s Directors and Executive Management, as well as employees in other departments
• Work well under pressure and deadlines
• Highly organized, motivated and proactive
• Discreet, diligent and dependable character with a strong work ethic
• Excellent communication and writing skills
• Strong attention to detail and follow-through
• Must be able to perform and prioritize multiple tasks simultaneously and efficiently meet constant deadlines while maintaining a professional manner
• Ability to interact calmly, patiently, and professionally in challenging situations
• Excellent phone manner and with a client service centric mindset

Compensation

The expected annual salary for this position is between $65,000 and $85,000 at the start of employment. A salary offer is determined on an individualized basis, taking into consideration factors such as an individual’s skills and experience. In addition to base salary, our total rewards package also includes eligibility for an annual bonus, medical, pharmacy, dental, and vision plans, life and disability insurance, employee wellness program, retirement and savings plans with employer contributions, generous holiday and paid time off schedules, parental leave, and tuition reimbursement.

Additional Information

The Bank will make reasonable accommodations to the following employees to allow them to perform the essential functions of their position, except where doing so would result in undue hardship to the Bank:

• Those with a known mental or physical disability.
• Pregnant individuals and/or individuals with pregnancy or childbirth-related medical conditions.
• Victims of domestic violence, sex offenses or stalking.
• Employees with religious observance and practice obligations.

Any employee who believes he or she needs an accommodation for any of the above reasons should contact their supervisor or a member of Human Resources to request such an accommodation. In each case, the Bank will engage in a good faith written or oral dialogue concerning the individual’s accommodation needs; potential accommodations that may address the individual’s accommodation needs, including alternatives to a requested accommodation; and the difficulties that such potential accommodations may pose for the employer.

The Bank retains the ultimate discretion to choose the appropriate reasonable accommodation. Upon reaching a final determination at the conclusion of the cooperative dialogue, the Bank will provide the requesting individual with a written final determination identifying any accommodation granted or denied. In addition, the Bank will maintain any information regarding the employee’s request and status in the strictest confidence, except as requested by the employee, as required on a need-to-know basis or as otherwise required by law.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

All your information will be kept confidential according to EEO guideline

NO AGENCIES PLEASE.

IDB BANK, INCLUDING ITS SUBSIDIARIES AND DIVISIONS, PROVIDES EQUAL EMPLOYMENT OPPORTUNITIES TO ALL EMPLOYEES AND APPLICANTS FOR EMPLOYMENT WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, SEXUAL ORIENTATION, NATIONAL ORIGIN, AGE, DISABILITY, GENETIC STATUS, CITIZENSHIP STATUS, MARITAL STATUS, MILITARY OR VETERAN STATUS, CURRENT UNEMPLOYMENT OR ANY OTHER LEGALLY PROTECTED CATEGORY IN ACCORDANCE WITH APPLICABLE FEDERAL, STATE AND LOCAL LAW. NOTHING IN THIS SITE CONSTITUTES A PROMISE OR OFFER OF EMPLOYMENT.