Job Description
Job Title: Property Management Admin
Location: 225 Broadhollow Road, Melville, NY 11747
Assignment Type: On-site | Contract
Contract: 08/18/2025 - 11/21/2025
Compensation: $25-27/hr
Position Overview
The Property Management Admin provides critical administrative support to the property management team, ensuring smooth daily operations across tenant services, accounting, and compliance. This role is ideal for a highly organized, customer-focused professional who thrives in a fast-paced environment and can manage multiple priorities with ease.
Key Responsibilities
Administrative Support
- Provide direct administrative assistance to Property Managers.
- Maintain accurate and organized records for leases, service contracts, legal documents, payables, and other property-related files.
- Track and update Certificates of Insurance (COIs) for tenants and contractors.
- Manage office supply inventory and prepare express mail packages.
- Respond to emails in a timely and professional manner.
- Assist with budget preparation and ensure compliance with management audits.
Accounting Support
- Process vendor invoices: code, enter into the accounting system, and route for approval.
- Collect and file W-9 forms.
- Prepare Aged Delinquency reports and issue delinquency notices to tenants.
- Process manual adjustments for tenant services.
- Support accounts receivable functions as needed.
Tenant Relations
- Serve as the first point of contact for tenants, clients, vendors, and contractors.
- Draft tenant memos and correspondence.
- Update the Tenant Handbook as needed.
- Coordinate move-ins and move-outs, ensuring all paperwork and authorizations are in place.
- Maintain updated contact lists for tenants, employees, and contractors.
Other Duties
- Perform additional tasks and projects as assigned by the Manager.
Qualifications
- Associate’s or Bachelor’s degree preferred; equivalent experience will be considered.
- 1+ year of administrative or property management support experience.
- Familiarity with property management operations is a plus.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Willingness to learn new software systems.
- Flexibility to work extended hours when necessary.
What You’ll Gain
- Opportunity to join an industry leader in commercial real estate.
- Access to cutting-edge technology and tools.
- Comprehensive benefits (depending on client package).
- A collaborative, inclusive, and supportive workplace.
- A platform to make an impact through sustainability and community engagement.