Facilities Specialist

Job Description

Insurance client seeking a Facilities Specialist to support an office relocation. This role will ensure that the facility is safe, functional, and well-maintained, while also assisting with vendor coordination, space planning, VIP support, and compliance with safety regulations.

• Location: NYC - 100% onsite
• Contract Rate: $35-45/hour W2
• Duration: 2-3 months

Essential Responsibilities:

• Assist with office moves, furniture setup, and space planning
• Perform routine inspections and preventive maintenance of facilities and equipment.
• Coordinate repairs and maintenance with external vendors and contractors.
• Monitor building systems including HVAC, plumbing, electrical, and security.
• Manage inventory of maintenance supplies and equipment.
• Respond to facility-related emergencies and service requests in a timely manner.
• Maintain accurate records of maintenance activities and facility documentation.
• Ensure compliance with health, safety, and environmental regulations.
• Deliver Mail
• New Hire and Separations workstation/office set up-checklist on share drive
• Issue and maintain Building ID Access cards
• Maintain PPE Supplies and Inventory
• Supervise Day Porter and cleaning needs of office ( log Book )
• Maintain AED’s – Monthly check, battery and pad changes as needed.

Qualifications/Requirements

• High school diploma or equivalent; associate degree or technical certification preferred.2+ years of experience in facilities management, maintenance, or a related field.
• Working knowledge of building systems and maintenance procedures.
• Strong organizational and problem-solving skills.
• Ability to work independently and manage multiple tasks.
• Proficiency with maintenance software and Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Ability to lift a minimum weight of 40 lbs.

BH ID: 83004