EA / Legal Administrative Assistant (National Law Firm)

Job Description

Job Description

Title: EA / Legal Administrative Assistant (National Law Firm)

Company: Nationally recognized Law Firm

Location: Garden City, NY

Comp: Base salary to 90k, Paid Overtime, Full Benefits, Bonus, 401K, etc

Summary for EA / Legal Administrative Assistant

Join a collaborative, fast-paced team environment at a highly respected national law firm. We are seeking an experienced and detail oriented EA / Legal Administrative Assistant to support attorneys and play a key role in the firm’s daily operations. This is an excellent opportunity for a legal professional who values professionalism, teamwork, stability, and long-term growth.

Key Responsibilities for EA / Legal Administrative Assistant

• Provide comprehensive gatekeeping, administrative, and document support to attorneys, ensuring efficient daily operations and seamless workflow management across matters and client engagements.
• Assist attorneys in overseeing and facilitating day-to-day activities by proactively managing schedules, priorities, and deadlines in a fast-paced legal environment.
• Prepare, type, edit, and proofread a wide range of legal documents, correspondence, and filings, ensuring accuracy, consistency, and compliance with firm and court standards.
• Coordinate complex administrative functions, including travel arrangements, calendaring court deadlines, deposition scheduling, meeting coordination, and ongoing client service support.
• Manage attorneys’ private telephone lines by screening calls, relaying messages, and providing appropriate information with a high level of professionalism and discretion.
• Process expense reports, manage time entry, and support attorneys with billing-related administrative tasks.
• Provide assistance on special projects and additional ad hoc assignments as needed to support the broader legal team.

Qualifications

• Bachelor’s degree preferred
• 5+ years of experience as a legal secretary, executive assistant, or paralegal within a law firm environment
• Proven ability to prioritize competing demands, maintain confidentiality, and exercise sound judgment under pressure
• Excellent written, verbal, and interpersonal communication skills
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to work productively and collaboratively with attorneys and staff at all levels