Clinical Education Manager

Job Description

Job Description

Position Summary:

The Clinical Education Manager is responsible for the strategic coordination and operational oversight of all student clinical placements at Helene Fuld College of Nursing. This role ensures high-quality, compliant, and equitable clinical learning experiences across programs by managing affiliate partnerships, faculty assignments, documentation processes, and regulatory standards. The Clinical Education Manager reports directly to the Co-Dean and collaborates closely with academic leadership, faculty, students, and healthcare affiliates.

Essential Responsibilities:

Clinical Placement Planning & Execution

• Coordinate semester-based planning for clinical placements in AAS and Generic BS programs.

• Collect and analyze student enrollment data and clinical requirements in collaboration with program directors.

• Manage placement preferences and availability to match students with clinical sites effectively.

• Maintain a centralized clinical placement database with real-time status updates.

Affiliate and Contract Management

• Lead outreach to clinical affiliates to secure placement slots and maintain ongoing relationships.

• Track and renew affiliate agreements; ensure compliance with site-specific onboarding requirements.

• Document and evaluate site performance, including student feedback and preceptor assessments.

Compliance and Documentation Oversight

• Oversee the onboarding process for students and faculty (CastleBranch clearance, immunizations, background checks, etc.).

• Ensure all compliance documentation meets institutional and clinical site requirements before clinical start dates.

• Audit and archive records in accordance with accreditation standards and retention policies.

Clinical Hours and Attendance Tracking

• Monitor clinical attendance and ensure accurate tracking of clinical hours.

• Coordinate and document make-up sessions and remediation plans for students who miss clinical days.

• Generate bi-weekly reports on clinical attendance, missed hours, and course progress.

Faculty Coordination and Development

• Schedule and support adjunct faculty orientation, including evaluation training and clinical protocols.

• Maintain faculty teaching logs, evaluations, and performance records.

• Provide ongoing professional development opportunities and support to adjunct clinical faculty.

Student Experience and Issue Resolution

• Provide logistical support and professional development workshops to prepare students for clinical environments.

• Address student issues, absences, site conflicts, and performance concerns with professionalism and discretion.

• Facilitate evaluation and remediation plans in collaboration with program leadership.

End-of-Semester Review and Reporting

• Oversee collection and verification of all clinical evaluation forms and hour logs.

• Prepare summary reports for academic leadership and accreditation review.

• Lead post-semester debrief sessions with faculty and affiliates to improve future placement processes.

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Qualifications:

• Bachelor’s degree in Nursing, Health Administration, or related field (Master’s degree preferred)

• RN license preferred but not required

• Minimum 3 years of experience in clinical education, academic program management, or healthcare administration

• Strong organizational skills, attention to detail, and ability to manage competing priorities

• Proficient with Microsoft Office, SharePoint, CastleBranch, and cloud-based collaboration tools

• Excellent interpersonal, communication, and problem-solving skills

• Experience working with diverse student populations and healthcare settings

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Work Schedule:

• Full-time, Monday through Friday (9:00 AM – 5:00 PM)

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Benefits:

• 401(k) with matching

• Comprehensive medical, dental, and vision insurance

• Paid time off and family leave

• Health savings and flexible spending accounts

• License reimbursement and loan assistance

• Relocation assistance (if applicable)

• Tuition reimbursement and professional development support

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Salary is $90,000- $100,000

Equal Opportunity Employer:

Helene Fuld College of Nursing is committed to creating a diverse environment and is proud to be an equal opportunity employer. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.