Legal and Compliance Specialist

Job Description

Job DescriptionLegal and Compliance Specialist

BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and are guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. We have over 60 locations throughout the borough providing a variety of programs that offer assistance in the areas of family, children and youth support, educational services, elder care, homelessness, mental health and workforce development. We are an employer of choice for anyone interested in a meaningful career in the social services field.

BronxWorks seeks a Legal and Compliance Specialist with at least two years of relevant legal experience such as in-house or government practice or practice in employment, corporate, real estate, regulatory or insurance law at a firm. The Specialist will report to the Associate General Counsel/Director of Compliance and will assist with a variety of meaningful tasks inherent to the in-house legal department of an award-winning non-profit health and human services agency. The position is currently operating under a hybrid model, with two days from our Bronx, New York office. We are open to considering this as a fully remote position.

RESPONSIBILITIES

Administrative:

• Provide administrative support to the legal team, including managing schedules/calendars for the Chief Legal Officer, General Counsel, and Associate General Counsel.

Contracts/Legal:

• Review contracts and certificates of insurance for compliance and enforce organizational contracting policies and requirements.
• Assist program teams to complete contract templates & obtain Certificates of Insurance and W9s for contract approval. Communicate and enforce contracting policies and prepare and present relevant trainings.
• Manage and maintain database system for contracts & governance documents (board minutes & correspondence, etc.); data entry in contract database.
• Monitor contract, lease, and Certificate of Insurance expiration dates & send communications & alerts; obtain updated Certificates of Insurance annually from approved vendors.
• Where applicable, complete forms and seek funder approval of subcontractors.
• Manage and maintain lists of approved vendors and subcontractors.
• Ensure the preservation of records relevant to potential and pending claims. Research and maintain tracker of claims & their status. Assist with claims investigations, as assigned.
• Coordinate response to subpoenas, inclusive of liaising with internal stakeholders and law enforcement.
• Collect information and complete annual insurance renewal applications.

Risk Management/Compliance:

• Review all incident reports & prepare regular summaries and dashboards for review by General Counsel, Director of Compliance, and other members of leadership. Coordinate and facilitate incident reviews.
• Prepare and present regular Incident Report Training to personnel.
• Support program-level risk and compliance audits and mitigation plans. Under the supervision of the Director of Compliance, for each BronxWorks program and area of operation, research and collaborate with the Continuous Quality Improvement (CQI) personnel and program/department leadership to identify compliance requirements and risks, develop appropriate audit tools and standard operating procedures, ensure completion of regular risk & compliance audits, identify needed corrective action, and develop and implement mitigation plans. Review applicable contracts, policies, rules, and regulations to research and define compliance requirements.
• Support the Enterprise Risk Management Program. Assist the Director of Compliance with follow-up, tracking, and implementation of risk mitigation plans. Send regular reminders & requests for status on progress with risk mitigation plans.
• Track and analyze data and prepare reports to communicate risk and compliance activities, as well as status of relevant compliance and risk metrics (e.g., dashboards demonstrating % of personnel in compliance with annual training requirements, or # of incidents resulting in injury).
• Maintain tracker of compliance-related complaints, incidents and inquiries. Assist with compliance investigations as assigned.

MINIMUM QUALIFICATIONS

• Bachelor’s Degree.
• At least 2 years of relevant legal support/administrative experience, such as in non-profit, corporate, law firm, or government practice.
• Excellent oral and written communication skills.
• Must be highly attentive to detail, organized, and highly self-motivated, with ability to prioritize tasks and work efficiently and independently
• Demonstrated ability to complete activities/projects in a timely manner, on or before scheduled deadlines, with minimal errors.
• Strong interpersonal skills.
• Proficiency in Microsoft Office suite and other standard business technology.

ADDITIONAL DETAILS

• The position is currently operating under a hybrid model, with two days from our Bronx, NY office. Additional days in the office may be required, if needed. We are open to considering this as a fully remote position.

BronxWorks seeks to build an inclusive organization grounded in respect for differences. BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms, conditions and privileges of employment, including but not limited to recruitment, hiring, compensation, training and employee development, placement, promotion, demotion, upgrading, downgrading, transfer, layoff and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, status as a victim of domestic violence, or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process, please contact hrbenefits@bronxworks.org.