Job Description
The Downtown New York City Office of a well-known boutique law firm is looking for an Assistant Managing Clerk to be a key member of the firm's Litigation Department and works closely with the Managing Clerk and the firm's Attorneys and Legal Assistants.
The Assistant Managing Clerk provides guidance and instruction to the firm's legal staff concerning the management of legal papers, service of process and filing in both state and federal courts. The successful candidate will have knowledge of the various court systems and their electronic filing programs.
Responsibilities
- Liaise with court personnel related to the service, filing and retrieval of papers.
- Arrange and manage service of process with outside vendors.
- Distribute court documents and status updates to attorneys and legal assistants.
- Preparation of documents for electronic filing in state and federal courts in compliance with each individual Court's specifications, including hyperlinking and bookmarking. Filing documents in the state and federal courts' electronic filing systems.
- Enter litigation documents and create calendar deadline reminders in Case Management Docketing System (CourtAlert Case Management).
- Provide guidance to attorneys and legal assistants on local, state, and federal filing procedures, including attorneys' admissions and pro hac vice applications.
- Knowledge of the Federal and State Court Rules a Must. Other responsibilities as needed.
Qualifications
- Bachelor's degree preferred
- Minimum of three years of experience in a law firm either working in docketing, the Managing Attorney's Office or the Managing Clerk's Office
- Knowledge of CourtAlert's Case Management Docketing System; PACER E-Law and Lexis Court Link Dockets.
- Knowledge of FRCP and CPLR and related local rules. Proficient in searching and retrieving information and documents from court-based electronic programs - PACER, NYSCEF, etc. Strong oral and written communication and organizational skills.
- Ability to work with minimum supervision and see assignments to completion.
- Ability to work and collaborate with members of the department and legal staff.
- Knowledge of Microsoft Word and Adobe Acrobat required with Excel knowledge
- Flexible schedule with a minimum of three-four days a week in the office.
- Willing to work overtime as required.
If you are qualified, interested and looking to learn more, please send an MS Word version or PDF version of your resume to Jess Levinson at jlevinson@bhsg.com. Applicants without a resume in either format will not be considered.
Desired Skills and Experience
- Minimum, 3 years of experience as either a Docketing Professional or Assistant Managing Clerk at a law firm
- Must have experience with the litigation and trial process from start to finish
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)