Job Description
Job Description
JOB-18879 Legal Secretaries-OPMC 2025-26 R10L1-LS
POSITION REQUESTED: Legal Secretary
WORK HOURS AND LOCATION: Full-time, 7.5 hours daily, 8:45 AM - 4:45 PM, 295 Main Street, Suite 300, Buffalo, NY 14203.
OPMC is responsible for professional discipline of physicians, physician assistants and specialist assistants. All complaints of misconduct are investigated.
MINIMUM QUALIFICATIONS:
- Proficiency in legal terminology or investigative techniques
- Proficiency of Microsoft Office Suite programs including, but not limited to Outlook, Word, Excel, Access, and PowerPoint
- Proficiency in web-based applications and databases
- Excellent written and oral communication
- Strong ability to manage multiple tasks, prioritize effectively, maintain organized files, and meet deadlines
PREFERRED QUALIFICATIONS:
- Experience with the professional medical conduct process
- Experience with Sharepoint
JOB DUTIES AND RESPONSIBILITIES may include:
- Participating in the investigation of administrative complaints and developing an investigative plan for cases involving violations of State Education Law 6530
- Obtaining, reviewing, tracking, and documenting all necessary investigative materials and activities in relevant databases and software applications
- Preparing an investigative summary report for all investigations
- Coordinating, researching, preparing, and proofreading responses for review and approval related to Freedom of Information Law (FOIL) requests
- Coordinating, researching, preparing, and proofreading Executive Correspondence Unit (ECU) inquiries received from the Governor’s or Commissioner’s Offices
- Coordinating and following up on the provision of all subpoenas needing to be requested or responded to by gathering all relevant materials, conducting any necessary research, preparing all documentation, and communicating where necessary with external stakeholders, or the Board for Professional Medical Conduct or Division of Legal Affairs for review and approval
- Presenting investigations before an Investigations Committee of the Board for Professional Medical Conduct
- Conducting in-person and telephone interviews of complainants, witnesses, and subjects of investigation
- Telephone communication to/from licensees, attorneys, complainants, facilities, or other external stakeholders
- Drafting and proofreading correspondence to subjects, witnesses, complainants, facilities, or other external stakeholders related to a complaint or investigation
- Coordinating, tracking, and responding to inquiries made through the relevant Bureau Mail Log (BML)
- Preparing, tracking, disseminating outgoing and incoming mail
- Maintaining and coordinating the scheduling of meetings or other conferences, as well as assisting with technological needs during meetings and conferences
- Scanning of various documents such as medical records, quality assurance files, and others to be saved in electronic format, place them in proper files, and distribute them to appropriate staff.
- Other responsibilities as assigned by the supervisor.
Company DescriptionEstablished in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey.
Our extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country.
We are dedicated to recruiting candidates who consistently exceed our customers’ expectations.
Company Description
Established in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey.\r\n\r\nOur extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country.\r\n\r\nWe are dedicated to recruiting candidates who consistently exceed our customers’ expectations.