Legal Assistant/Paralegal

Job Description

Job DescriptionNY/NJ firm seeking LEGAL ADMINISTRATIVE ASSISTANT / PARALEGAL for our Garden City office.

Solo practitioner is seeking a legal assistant with proven experience to work independently and collaboratively in a team environment. the Assistant must be willing to be committed to the office and the clients. The successful candidate will work directly with the Senior Attorney and Junior Associate in a variety of administrative tasks. The position is full time and in-person. The Assistant must have strong interpersonal, organizational, written and communication skills. Must have the ability to effectively handle sensitive and confidential information. The Assistant must have a strong familiarity with New Jersey e-filing systems: E-Courts, JEDS, Municipal Court Searches and New York systems: EDDS and NYSCEF. Must be comfortable interacting with clients in person, email and phone. Duties include but are not limited to:

• Answering a high-volume phone and greeting clients.
• Client intake which involves gathering detailed information on potential cases and providing them with the information needed to proceed with a consultation.
• Collating and organizing mail for the attorney.
• Directing calls to the appropriate party and emailing messages in real time.
• Timely respond to emails, knowing when to prioritize certain tasks.
• Prepare Notice of Motions, Order Forms, CLIS forms and draft Divorce Complaints, Summons with Notices, Note of Issues, etc.
• Handle all e-filing of necessary documents, including Notice of Appearances, Adjournment Requests, Briefs, Exhibits, etc.
• Heavy calendar management, if a scheduling conflict emerges, you must be able to seek consent from opposing parties and file appropriate adjournment requests via various e-filing systems (e-courts, EDDS, NYSCEF, JEDS, etc.).
• In charge of scheduling court dates (avoiding potential scheduling conflicts), consultations, and virtual jail visits (both via email and NYC DOC video teleconferencing website).
• Create and maintain filing systems, both electronic and physical.
• Keeping track of discovery, both media and printed, for all client files.
• Make copies of all paper and media discovery for clients (detained and non-detained).
• Provide administrative support and enhance office effectiveness.
• Keep track of office supplies to ensure items are always fully stocked (i.e. copy paper, toner, USB’s, envelopes, etc.)
• Maintain account receivables for client’s monthly payments.
• Sorting documents for discovery.
• Perform standard secretarial duties: filing, copying, scanning, emailing and maintaining office.
• Highly knowledgeable of Microsoft Office, Google Drive, Clio, Law Pay, My Case NY & NJ e-filing systems, Zoom and Microsoft Teams.

In order to apply, please send in your resume and a cover letter which specifies your salary requirements and outlines why you think that you would be a good fit for this office. Fluency in Spanish is preferred but not required. Please send your documents to abogada549@gmail.com.