Construction Project Assistant

Job Description

Job Description

Long Island construction company seeks highly organized, focused, professional construction project assistant to support our project managers in all phases of project administration. Must have a minimum of 3-5 years experience.

Responsibilities:

• Prepare and track all project RFI's transmittals, submittals, internal and external correspondence on a project specific basis.
• Must have a good working knowledge of computers, file management and Microsoft office.
• Prepare meeting minutes, coordinate meetings, prepare agendas and track action items.
• Prepare subcontracts.
• Support clear communication and project documentation through project life cycle.
• Create and maintain baseline spreadsheets and data tracking in excel, prepare bid proposals and presentations.
• Follow up with subcontractors, vendors and internal team to ensure tasks are completed.
• Manage and organize project files and emails in Microsoft Outlook.
• Answer phones and direct calls with professionalism and clarity.
• General office duties, scanning, copying and daily phone contact with project superintendents, property owners and subcontractors.

What we are Looking for:

• Knowledge of Timberline construction software is beneficial.
• A focused individual who cares about the quality of their work.
• A team member who thrives in a focused, productive work culture.
• Person who is proactive, reliable and takes initiative.
• A strong communicator who understands that follow-up is the key to project success.
• Deadline and detail-oriented
• Has the ability to multi-task.
• Must be proficient in Microsoft Word, Excel, Project and Outlook.
• Strong organizational skills.
• Previous construction or project administration experience is required.
• Ability to learn new systems and software.

Company DescriptionConstruction Manager/General Contractor

Company Description

Construction Manager/General Contractor