Administrative Assistant, Quality Control

Job Description

Job DescriptionDescription:

Position Summary

We are seeking a highly organized and detail-oriented Quality Control Administrative Coordinator to support our QC laboratory operations. This role partners closely with the QC Manager and laboratory teams across Raw Materials, Finished Product, Microbiology, ICP, and Technical Support to ensure documentation accuracy, regulatory compliance, and seamless cross-functional coordination.

This position is ideal for someone who thrives in a structured, fast-paced environment and takes pride in keeping processes organized, audit-ready, and running efficiently. You will play a key role in supporting laboratory compliance and enabling timely material release.

• Job Type: Full-Time
• Location: Hauppauge, NY
• Works Hours: Monday – Friday, 7:30AM – 3:30PM EST
• Pay Range: $21.00 per hour
• Start Date: ASAP

What Makes This Role Exciting

• Be a critical contributor to a regulated, GMP-compliant laboratory environment
• Gain exposure to quality systems, regulatory requirements, and laboratory operations
• Partner cross-functionally with Regulatory Affairs, Purchasing, Manufacturing, and external laboratories
• Play a direct role in ensuring materials are tested, documented, and released accurately and on time
• Build experience within the pharmaceutical/nutraceutical quality space with growth potential into QA/QC roles

Requirements:

Responsibilities

In this role, you will:

• Prepare and review Certificates of Analysis (CofA), ensuring accuracy of reported results and alignment with batch records.
• Coordinate communication between QC and other internal departments to support timely testing and material release.
• Partner with Regulatory Affairs to update and maintain product specifications in accordance with regulatory requirements.
• Initiate and manage laboratory change controls and draft revisions to QC documentation (specifications, test methods, SOPs).
• Maintain both current and archived QC documentation in compliance with quality standards.
• Track laboratory metrics, material release status, and departmental performance using organized reporting tools and spreadsheets.
• Monitor laboratory supply and reagent inventory levels, coordinating with Purchasing as needed.
• Interface with external contract laboratories to support sample testing and documentation exchange.
• Assist with document distribution, procedural updates, and training coordination.
• Support laboratory operations with additional tasks as assigned, including occasional assistance with basic related activities.

Education & Experience

• Associate’s degree preferred; equivalent professional experience will be considered.

Skills, Knowledge & Abilities

• Strong proficiency in Microsoft Office (Word, Excel, spreadsheets, charts) and comfort with databases or electronic quality systems.
• Exceptional organizational skills with strong attention to detail and follow-through.
• Ability to manage multiple priorities and meet tight deadlines in a fast-paced environment.
• Clear and professional communication skills across departments.
• Proactive mindset with the ability to anticipate needs and keep processes moving efficiently.