Administrative Paralegal - Litigation (Title IX)

Job Description

Job Description

Administrative Paralegal – Litigation & Title IX
Location: New York, NY

Summary:
Offit Kurman is seeking a highly proactive and detail-oriented Administrative Paralegal to join our New York office, supporting two litigation attorneys, one of whom focuses on Title IX law. This role includes both paralegal support (30% billable) and administrative functions (70%), requiring a candidate with strong litigation experience, outstanding communication skills, and a high degree of professionalism. Experience with client management systems and professional client communication is essential, and familiarity with social media account management is a plus.

Responsibilities:

• Manage complex schedules for two attorneys, including coordinating meetings, court appearances, teleconferences, and networking events.

• Oversee new client and matter intake, ensuring timely and accurate completion of all documentation and system entries.

• Maintain organized systems for both electronic and paper case files, including pleadings and case materials.

• Serve as the first point of contact for clients, handling all communication with professionalism and discretion.

• Monitor and process attorney expense reports, reimbursement requests, and credit card reconciliations.

• Prepare, file, and serve court documents via mail, e-filing systems, and PACER CM/ECF, ensuring compliance with deadlines and court protocols.

• Draft routine legal documents such as motions, certificates of service, entries of appearance, affidavits, and client correspondence.

• Conduct thorough proofreading and final review of legal filings and submissions.

• Maintain strict confidentiality of client and case information in accordance with firm policy and ethical standards.

• Stay up to date on federal and state court procedures and local filing rules.

• Ensure accurate and complete maintenance of litigation files and database entries.

• Participate in preparing attorneys for court proceedings, depositions, and trials.

• Create and organize briefing binders, casebooks, and hearing materials.

• Assist in managing large litigation databases, including document production and tracking.

• Support firm initiatives including the maintenance of attorney social media accounts (a plus).

• Perform other duties as assigned.

Requirements:

• Must have prior litigation experience; Title IX or higher education law experience is a plus.

• Demonstrated ability to manage multiple priorities and meet tight deadlines.

• Must be an extremely proactive communicator who ensures clarity and consistency in all interactions.

• Strong client service mindset with experience using client relationship management (CRM) systems.

• Excellent organizational skills, keen attention to detail, and the ability to work both independently and collaboratively.

• Superior written and verbal communication skills.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook), court e-filing systems, and legal research tools (Westlaw, LexisNexis, PACER).

• Skilled in document formatting and Microsoft Word Styles functionality.

• Experience handling complex filings in both federal and state court systems.

Qualifying Experience:

• Bachelor’s degree or equivalent required; Paralegal certification preferred.

• At least 3 years of experience as a legal administrative assistant or paralegal in a litigation-focused practice.

• Proficient in handling electronic and paper-based filings, legal research, and legal software tools.

Physical Requirements and Work Environment:

• Prolonged periods of sitting and computer use; some standing and walking.

• Visual acuity and oral communication skills required.

• Typical professional office environment with moderate noise levels.

EEO Statement:
Offit Kurman is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other legally protected status. We are committed to fostering diversity and inclusion in our workplace.

Disclaimer:
This job description is not a contract. The firm reserves the right to revise duties and responsibilities as needed.