Assistant Dental Office Manager

Job Description

Job Description

???? Competitive Pay: Hourly rates start at $25 per hour, with higher compensation available for candidates with meaningful experience!

Responsibilities:

✔ Support the Office Manager in overseeing day-to-day administrative operations across 5+ dental practices in Brooklyn and Queens.
✔ Supervise, train, and support front office staff—including receptionists, schedulers, and billing specialists—to ensure top-tier performance and service.
✔ Manage patient scheduling systems to maximize provider efficiency and reduce wait times.
✔ Address patient inquiries and handle escalations or concerns with professionalism and a patient-first mindset.
✔ Monitor and enforce compliance with HIPAA, OSHA, and internal office policies; implement improvements where needed.
✔ Assist with hiring, onboarding, and performance evaluations of administrative staff to foster a positive and productive work environment.
✔ Collaborate with leadership to streamline workflows, improve processes, and enhance the overall patient experience.
✔ Maintain inventory and office supplies across multiple locations, ensuring organized and efficient front office operations.
✔ Leverage dental practice management software (such as Dentrix Ascend, Open Dental, or Eaglesoft) for records, reporting, and financial oversight.
✔ Contribute to marketing and patient outreach initiatives to support practice growth and engagement.

What We’re Looking For:

✔ 3–5+ years of experience in a dental office management or senior administrative role.
✔ Strong knowledge of dental front office operations, including scheduling, insurance verification, and billing.
✔ Experience with dental practice management systems (Dentrix Ascend, Open Dental, or Eaglesoft preferred).
✔ Proven leadership in supervising, mentoring, and training administrative staff.
✔ Ability to manage multiple locations and high-volume patient flow with efficiency and professionalism.
✔ Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment.
✔ Excellent communication and conflict-resolution skills.
✔ Thorough understanding of HIPAA, OSHA, and regulatory compliance standards.