Conflicts and Intake Assistant

Job Description

Job Description

Incisive. Inclusive. Invested. We’re Axinn.

Experienced, tenacious, and always trial-ready, we are committed to understanding complex legal challenges that impact the future of our clients' businesses, globally.

Focusing on antitrust, intellectual property, and high-stakes litigation, our extensive teams in the U.S. possess deep knowledge and client-side experience across a range of sectors, including technology, healthcare, life sciences, and consumer products.

At Axinn, inclusivity is central to who we are. We have a purpose that goes beyond profit, which includes fostering a fair, welcoming workplace and supporting the communities where we live and work. We actively recognize talent and promote opportunities for all team members. By embracing the unique experiences and perspectives of our people, we fuel creativity and deliver results for our clients.

Under the general direction of the Associate General Counsel, the Conflicts and Intake Assistant is responsible for maintaining and updating data, and generating reports, used for identifying conflicts of interest and other potential issues arising in the conflicts and business intake processes at a mid-sized law firm.

Responsibilities and Duties:

• Generate conflicts reports for new business and stock purchases for review by senior members of the department or other firm stakeholders
• Research and maintain corporate affiliations and family trees for conflicts checking purposes
• Maintain department documentation on conflicts, intake, and compliance-related matters including conflict checks, ethics screens, restricted securities, and related training materials.
• Coordinate review and cataloging of contracts received by the firm to ensure all deadlines are met, all stakeholders have commented, and executed copies are received
• Assist with data maintenance and knowledge management projects, including testing and implementation of conflicts and business intake software
• Review and enter billing rates for new clients and matters
• Handle client/matter opening and closing process electronically
• Collect and maintain file of signed engagement terms and waivers
• General administrative and other duties as assigned

Education, Experience, and Skills Required:

• Bachelors’ degree preferred; four years’ relevant work experience may be accepted in lieu of degree
• Must be flexible to work additional hours
• Strong organizational skills with meticulous attention to detail required
• Experience in supporting roles in law or professional services firms desired
• Excellent communication skills, both verbal and written
• Strong Microsoft Office skills – Word, Excel, PowerPoint, Outlook and various document management tools
• Ability to build rapport with attorneys and professional staff
• The ability to work independently but within a team environment

Benefits

At Axinn, we offer market competitive wages and generous benefit options to our valued employees. This includes, but is not limited to, the following:

• Competitive starting pay and annual discretionary bonus and raise eligibility
• Generous paid time off benefits (vacation, personal days, holidays, and sick leave)
• Firm paid short and long-term disability, plus life and accident insurance
• 401(k) Profit Sharing Plan and Cash Balance Retirement Plan with generous employer contributions (please ask for further details re: eligibility requirements)
• Comprehensive medical, dental, and vision insurance options
• Flexible spending and health savings accounts (medical plan dependent)
• Firm paid comprehensive Employee Assistance Program (EAP)
• Student loan refinancing discounts
• Fitness/Gym dues reimbursement program
• Hybrid remote work schedules

Position Details

This is a full-time, benefits eligible, non-exempt level position. Final rate of pay and title will be commensurate with the incumbent’s experience, with a targeted hiring range of $36.00 – $41.00 hourly (the upper range reserved for highly qualified applicants). This position is currently available in our DC or NY office locations only.

Axinn is an equal employment opportunity employer and is committed to creating an environment that draws upon the strength of the diversity of its workforce to achieve excellence in the Firm's field and beyond