Facilities Operations Coordinator

Job Description

Job DescriptionPosition Summary:
We are seeking a proactive and organized Facilities Operations Coordinator to oversee and support the day-to-day operations of our facilities. This role ensures that all maintenance, safety, and operational functions are executed efficiently and in compliance with company policies and regulatory standards. The ideal candidate will have a strong background in facilities services, a keen eye for safety, and the ability to coordinate with multiple departments and vendors.

Key Responsibilities:


Maintenance & Operations

• Stock supplies, change trash receptacles in the warehouse and manage cardboard.
• Ensure cleanliness and organization of warehouse floors, restrooms, breakrooms, and common areas.
• Coordinate maintenance activities as needed with service companies including HVAC, cleaners, electrical, plumbing, and general repairs.
• Oversee preventive maintenance schedules to ensure the longevity and reliability of facility assets.

Perform minor maintenance and repairs on facility infrastructure (lighting, plumbing, shelving, minor equipment, etc.)

• Monitor and manage repair work orders, ensuring timely resolution of requests.
• Maintain accurate records of inspections, repairs, and maintenance logs.

Safety & Compliance

• Conduct regular safety inspections and audits to ensure compliance with OSHA and other relevant regulations.
• Develop and maintain emergency response plans and safety protocols.
• Coordinate and provide training for staff and ensure consistent adherence to company safety practices.
• Manage facility access and security systems.
• Incident/Accident Reporting and Employee Interviews
• Address and mitigate hazards or unsafe conditions promptly.

Administrative & Strategic Support

• Assist in budgeting for maintenance and operational expenditures.
• Support capital improvement projects and space planning initiatives.
• Prepare and present reports on facility performance metrics and improvement plans.
• Collaborate with other departments to align facility operations with organizational needs.

Qualifications:

• Strong interest in Facilities Management, Operational Efficiency , and Safety Measures.
• 1+ years of experience in facility operations, building maintenance, or similar roles.
• Working knowledge of building systems, maintenance processes, and safety regulations.
• Strong organizational and project management skills.
• Excellent communication and interpersonal skills.
• Proficient in MS Office Suite products.

Preferred Qualifications:

• OSHA certification or similar safety training.
• Experience with vendor and contract management.
• Experience in Lean Management, Lean Six Sigma and/or ISO.

Working Conditions:

• Primarily on-site role with some office-based responsibilities.
• May require occasional lifting, climbing ladders, or working in non-climate-controlled environments.
• Light Maintenance and Cleaning Responsibilities required.