Manager Engineering Materials and Contracts

Job Description

Job DescriptionJob Title: Manager Engineering Materials and Contracts (REPOST)Department: EngineeringMTA Agency: Long Island Rail RoadPrimary Location(s): Bethpage, NYSalary Range: $99,782-$124,727Regulated/Safety Sensitive: Safety SensitiveUnion Affiliation: N/AClosing Date (if applicable): Open Until FilledShift (if applicable): Day Telework Eligible: YesPlease note, this is a repost. If you have previously applied to req 9577, your application is still under consideration and you do not need to reapply.Job SummaryResponsible to manage and coordinate Engineering material and service contract administration (179 million per year for materials / 193 million in services). Oversee the preparation and coordination for Engineering material requisitions. Manage the tracking and expedition of requests processed through PeopleSoft. Overseeing the approval and material delivery cycle and ensuring that it is in compliance with Corporate and Authority policies, guidelines, and procedures. Ensure that the Engineering orders and deliveries support the project and maintenance schedules of the Engineering department to ensure that forces have adequate material for the work at hand. Oversee the Engineering department’s coordination to balance inventory targets with departmental goals, while providing effective tools to ensure accurate forecasting and management of Engineering’s $57 million R.O.W. (Right of Way) inventory. Oversee the administration of over 150 contracts in support of Engineering operations DUTIES AND RESPONSIBILITIESResponsibilities may include but are not limited to:

• Manage, develop, and evaluate project and maintenance planning and forecasting material and contract requirements for the Engineering department. Establish documentation and analyze existing procedures and controls.
• Manage all Engineering requisitions – processed and ordered, monitoring to ensure delivery dates coincide with project and maintenance schedules and that material orders and contracts meet departmental needs. Ensure the timely development and processing of bid package reviews and recommendations for award.
• Manage and control the processing of purchasing requisitions including their review for validity and accuracy, coordinating the requisitions with Procurement to ensure that ordered material matches departmental requirements.
• Assist in the development and planning of Material and contract budgets for the upcoming budget year. Provide emergency material and contract expedition for all sections of Engineering.
• Manage the proper collection and accumulations of all field charge outs to ensure that only materials ordered for projects are consumed on the project and that actual costs are within the approved budgeted task.
• Select, develop and motivate personnel within the department. Provide career development for subordinates. Provide prompt and effective coaching and counseling. Responsible for discipline/termination of employees when necessary. Review direct reports and approve performance appraisals. Promote safe work practices and provide safe working conditions. Create a professional environment that respects individual differences and enables all employees to develop and contribute to their full potential.
• Ensure a safe working environment and adherence to guidelines of company safety policies and procedures. Lead by example. Perform other assignments as requested by Senior Management.

REQUIRED EDUCATION AND EXPERIENCE

A)

• Bachelor’s Degree in Business/Finance or related field. Demonstrated, directly related, four years equivalent experience and education may be considered in lieu of the degree.
• Must possess material management and or accounting experience (approximately 6 years)
• Must possess a strong knowledge of forecasting, estimating, and planning, material management.
• Must possess knowledge of the computerized material management systems (i.e., PeopleSoft, Logistical Inventory Management System (LIMS), Corporate Asset Supplier System (CAMS)
• Must possess strong written and oral communication skills.
• Must possess strong human relations skills necessary to coordinate work with the Engineering department.
• Must possess a professional demeanor and high degree of integrity.
• Must possess leadership skills, sound judgment and analytical skills.
• Must possess a valid driver’s license from the state of your legal residence.

PREFERRED QUALIFICATIONS

B)

• Knowledge of Engineering operations and production schedules.
• Familiar with the LIRR/MTA procurement policies and procedures.
• Possess knowledge of LIRR financial procedures.
• Must possess prior supervisory experience.

BENEFITS

• Commuter Assistance – based on operating MTA agency (complimentary transportation pass within the MTA’s jurisdiction and tax-advantaged accounts)
• Low Premium – High Quality Health Insurance Plans (lifetime coverage for eligible retirees and their dependents)
• Pension Plans and Retirement Savings Accounts for eligible employees
• Generous Paid Time Off and Holidays provided.
• Tuition Reimbursement for eligible employees
• Employee Assistance Programs
• MTA Exclusive Employee Discount Programs
• Work Life Services team
• Employee Resource Groups
• Managerial Benefits

OTHER INFORMATION

• This is a policy maker position. Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).
• Actual salary offers may vary based on individual work experience. The annual salary range is subject to change and may be modified at the company’s discretion.
• Current employee applicants should be in their current position 12 months prior to applying for a new role and must possess a satisfactory work history, including attendance and discipline record.
• Safety Sensitive/DOT Regulated
• Telework Eligible

EQUAL EMPLOYMENT OPPORTUNITY/ADA DISCLAIMERMTA and its subsidiary and affiliated agencies are Equal Opportunity Employers and encourage qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.If you seek a reasonable accommodation for a medical condition or disability, or for a religious practice or observance, to participate in the job application or interview process, please notify your MTA representative once you have been contacted regarding the role.