Job Description
Job Description
Job Title: Executive Assistant to CEO
Location: New York, NY (3 days in office, 2 days hybrid)
Salary: Up to $120K (depending on experience)
Job Description:
We are seeking an experienced Executive Assistant to support our CEO. This role requires a high level of professionalism, discretion, and the ability to manage multiple tasks efficiently. The ideal candidate will have experience supporting CEO/C-Suite individuals or 10+ years of experience in administrative or executive support roles.
Key Responsibilities:
Calendar & Meeting Coordination:
Assist with scheduling and managing meetings for the CEO.
Prepare and distribute meeting materials as needed.
General Administrative Support:
Monitor email communications and flag priority items.
Assist with drafting basic correspondence.
Logistical Support:
Manage travel bookings and basic expense tracking using Concur.
Document Preparation:
Provide light support with PowerPoint presentations and formatting documents.
Qualifications:
3-5 years of experience in administrative or executive support roles (not necessarily at the C-suite level).
Preferred 2-3 years in a single recent role.
Proficiency in Microsoft Outlook, Word, and PowerPoint (advanced skills not required).
Familiarity with Zoom and Teams for scheduling and meetings.
Experience with calendar management and travel coordination is a plus but not mandatory.
Strong organizational skills and ability to prioritize tasks.
Clear communication skills (verbal and written).
Discretion and professionalism in handling sensitive information.
Ability to work independently with some direction from leadership.
Personal Qualities:
High quality basics on calendar management and scheduling.
Strong instincts, high initiative, and poise.
Ability to represent the CEO well to the outside world.
Experience in getting CEOs organized.
Strong calendaring, Outlook, Word, PowerPoint, and ideally Concur skills.
Clear communication and discretion in working for the CEO.
Easy-going and approachable personality.
If you are a seasoned professional with a strong background in executive support and are looking for a dynamic role in a fast-paced environment, we would love to hear from you!
Pay Details: $100,000.00 to $120,000.00 per year
Search managed by: Isabel Booth
Equal Opportunity Employer/Veterans/Disabled
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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance