Project Coordinator

Onit, Inc

New York, NY, USA

Published: 6/14/2022

Technology

Full Time

Job Description

We are seeking a Project Coordinator to join our team! You will be responsible for the management and delivery of technology related projects across various departments. Hiring ASAP and the project will go on until end of March for now. If extension is needed we will inform you bases on how the project is progressing

Start Time:

½ - lunch, start at 10am, they can start at 9:30 am if they want a 1 HR lunch. End of day 5:30 to 6:30 one on one meeting routine but flexible depending on workload flow.

Dates Needed:

Sept 1st to Sept 26th – 3 days a week to start. (I’m flexible on what days except Fridays, it’s usually slow and best time for us discuss next week look ahead.)
Sept 29 to Dec 19th - 5 days a week
Jan 5th to Mar 31st - 5 days a week

Tasks:

- Send follow-up e-mails out chasing vendors for information and updates
- Schedule Pro4ia techs to be onsite for tasks at least 2- 3 days in advance
- Create/Maintain Schedules
- Create/Maintain Master tracking spreadsheet

- - Track internal and external vendor hrs spent
  - Track equipment orders
  - Track open tasks
  - Track expenses spent
  - Track invoices
  - Track inventory
  - Track REQ #s– Internal system request.

- - 1. Signed vendor contracts
    2. Internal Procurement orders

- Status reports

- - Detailed weekly status report – (PWA) Due Mondays
  - Business weekly steering committee status report – (PMO) Due Tuesday
  - Executive operational lead – (TSG) Due Wednesday

- Transcribe Auto pilot meetings minutes into PMO format
- Escort vendors around - pickup vendors from lobby and sometimes form building to building on campus (250 Vesey to 225 Liberty)
- Track / Pick-up / Deliver very small sample items (to be managed and responsible but physically done by Pro4ia lead tech on site for any bulk items)
- Create Shipping Labels

Holidays: Blackout dates not needed

Oct 11th
Nov 27th
Nov 28th
Dec 19th Last day in Office to Jan 5th. ( No work scheduled last two weeks of the year)
Dec 24th
Dec 25th
Dec 31st

Qualifications:

Previous experience in information technology or other related fields

Strong project management skills

Strong analysis and critical thinking skills

Deadline and detail-oriented

Strong leadership qualities

Company DescriptionSister company of Pro4ia Inc. (http://www.pro4ia.com/)

Company Description

Sister company of Pro4ia Inc. (http://www.pro4ia.com/)