Senior Director of Finance

Job Description

Job Description

ABOUT JFS

For more than 150 years, Jewish Family Services of Western New York has been committed to providing high quality services to all in need in the interest of helping to "repair the world." Our services are guided by the essential connection between mental well-being, physical wellness, and positive self-worth. Our reputation is the result of our exceptional staff. In addition to offering competitive compensation and truly exceptional benefits, we are committed to providing a supportive, inclusive work environment in which all employees are able to contribute their best.

OUR VALUES

We are Mensches: We are ethical, kind and admirable. We assume good intent and act with integrity. We are thoughtful and deliberative in how we support our clients, each other, and the community. "Choose generosity over judgement - every time"

We are Purpose-Built: We create spaces and programs and that respect clients' individuality and opens access. We strive to meet the individual where they are at and give them the tools to be successful.

We are Resolute: We work with tenacity to identify problems, seek out solutions, and get things done. Even small steps forward are acts of resilience.

SUMMARY

The Director of Finance oversees the day-to-day operations of the finance department, ensuring accurate and timely financial reporting, grant vouchering, and regulatory compliance. This role supervises staff responsible for accounts payable, accounts receivable, grant billing, and general ledger reconciliations. The Director works closely with senior managers and the CEO to support informed financial decision-making, maintain fiscal integrity, and lead critical processes including budget development, audit preparation, and financial reporting. This position requires deep experience in nonprofit finance, particularly managing the full grant lifecycle and vouchering processes.

RESPONSIBILITIES & DUTIES:

A representative summary of tasks to be performed is provided below. The employee may be asked to perform job-related tasks other than those specifically stated in this description. The duties and responsibilities of the position are to be carried out in a manner that is consistent with the mission, values, and operating principles of Jewish Family Services.

• Oversee day-to-day financial operations including accounts payable/receivable, cash receipts, and general ledger activity.
• Assist with monthly and quarterly financial closings, reconciliations, and reporting.
• Assist with department workflows, develop efficient procedures, and ensure timely deliverables.
• Manage expenditure and revenue tracking by program, activity, department, and grant.
• Oversee all grant billing and vouchering functions; ensure compliance with funder guidelines and timely submission of required documentation.
• Ensure that restricted and unrestricted grant funds are recorded and used appropriately in accordance with GAAP and funder expectations.
• Conduct monthly grant reconciliations; ensure expenses are correctly allocated and documented.
• Collaborate with program and development staff to prepare grant budgets and financial narratives.
• Maintain and update systems for grant reporting, tracking, and compliance documentation.
• Support annual budget development and quarterly forecasting; provide variance analysis and recommendations.
• Manage the preparation and coordination of the year-end audit, including the Single Audit (if applicable).
• Ensure internal controls are maintained and updated; document changes and train staff accordingly.
• Assist the CFO in financial modeling, long-term planning, and special projects as assigned.

QUALIFICATIONS:

Education and Experience:

• Bachelor’s degree in Accounting or related field required. CPA or advanced degree preferred.
• Minimum of 3–5 years of nonprofit accounting and grant cycle management experience.
• Proven experience in federal, state, and foundation grant compliance and reporting.
• Prior supervisory or team leadership experience strongly preferred.
• Proficiency with accounting systems (MIP) and Microsoft Office Suite, especially Excel.

Knowledge, Skills & Abilities:

• Demonstrate exceptional level of customer service skills.
• Ability to maintain a strict level of confidentiality.
• Experience with administrative and clerical procedures and equipment.
• Excellent organizational and time management skills; ability to prioritize effectively.
• Analytical abilities, attention to detail, and aptitude in problem solving.
• Excellent written and verbal communication skills.

Competencies:

• Dependability/Reliability – Demonstrates reliability, dependability, and accountability in all aspects of the defined role.
• Client Focus - Understands and meets customer needs, whether internal or external, providing a high level of service and cooperation, courteousness & sensitivity)
• Communication Intelligence - Listens to others, able to communicate issues clearly and credibly with widely varied audiences and overcome resistance; fosters open communication and manages emotion in positive ways.
• Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems
• Collaboration – Consistently treats everyone with dignity, respect, and fairness; very easy to approach and helpful.
• Detail Orientation – Achieves thoroughness and accuracy when accomplishing a task through concern for all the areas involved or impacted.
• Planning & Organizing – Sets priorities, goals, and timetables to achieve maximum productivity; plans and organizes time and resources efficiently.

WORKING CONDITIONS

• Must have access to a reliable vehicle, possess a valid, clean New York State driver’s license, and be sufficiently self-insured with liability insurance in the amount of $100,000/$300,000.
• Full time, Monday through Friday.

PHYSICAL REQUIREMENTS

• Light physical activities and effort required working in an office environment.
• Visual acuity sufficient to maintain system of files and reports.
• Auditory acuity sufficient to communicate with staff and others by phone and in person.
• Mobility sufficient to conduct regular duties within a normal office environment and community.

COMPENSATION & BENEFITS

• Competitive salary range of $80,000 to $85,000 annually, commensurate with experience and qualifications.
• Health, Dental, and Vision Insurance.
• Accrued Paid Time Off (PTO) of 4+ weeks.
• 401k retirement plan with agency contribution of 4%.
• 13+ observed holidays annually.
• Reduced full-time work week of 35 hours and early close on Fridays.

The above pay range is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including, but not limited to, background, knowledge, skills, and abilities.