Project Coordinator (Sales Support) - DIRECT HIRE
Job Description
Job Description
Project Coordinator (Sales Support / Sales Operations)
Location: Rochester, NY
Schedule: Monday–Friday, 9:00 AM – 5:00 PM
Compensation: $45,000–$50,000
Bonus: Eligible for year-end bonus based on company profitability
Position Overview
Our client, a locally owned full-service furniture management company, is seeking a dedicated and skilled individual to join their growing team. Their customer-centered approach and meticulous project management have earned them a reputation for delivering exceptional installation experiences.
We are seeking an organized and adaptable Project Coordinator. This role is being added in anticipation of a growing sales team, and will play a key role in ensuring seamless coordination between sales, operations, logistics, and installation.
This is an excellent opportunity for someone who thrives in a fast-paced, small business environment and enjoys managing multiple moving parts. The ideal candidate is detail-oriented, flexible, and confident navigating evolving processes.
Key Responsibilities
Sales & Project Support
- Support the Sales Team with quoting, order entry, and administrative coordination
- Create budgets and quotes using industry-specific software and Excel
- Process orders through the company’s core web-based platform (non-negotiable system)
- Maintain accurate and organized records including customer and project data, sales reports, and inventory information
Customer & Vendor Coordination
- Communicate with customers primarily via email to provide updates and support
- Respond to inquiries, assist with scheduling, and provide product and pricing information
- Schedule inbound logistics/trucks and coordinate installation once product is received in the warehouse
- Process invoices, match purchase orders, verify approvals, and manage vendor payments accurately and on time
Operational & Administrative Support
- Support sales, design, and operations teams with scheduling, paperwork, and file organization
- Ensure deadlines are met and adapt to changing priorities
- Maintain company quality standards and support quality assurance processes
- Prepare materials for meetings and presentations (occasionally using Canva or PowerPoint)
- Manage expenses, assist with event/travel coordination, and perform general office duties
Qualifications
- Strong proficiency in Excel, Outlook, and CRM databases
- Experience with quoting, order entry, and budget tracking preferred
- Excellent organizational and time management skills
- Strong written and verbal communication skills
- Ability to work in a fast-paced, team-oriented environment
- High level of discretion and ability to handle sensitive information confidentially
- Positive, professional demeanor
- Associate's degree preferred
What Success Looks Like
- Quickly understanding internal workflows and systems
- Staying organized despite multiple moving parts
- Communicating clearly and professionally
- Supporting the Sales Team in a way that keeps projects moving efficiently
Benefits
- 401(k) with immediate eligibility
- 4 weeks PTO, plus sick and personal days
- Health, vision, and dental
Company DescriptionTES Staffing is a regional staffing and HR services company. We work with Western NY's top companies to offer our applicants a wide variety of choices when looking for their next career opportunity. We will work with you to identify your strengths and try to match you up with the right job opening we have at that point in time. We look forward to working with you and cannot wait for you to create your future together!
Company Description
TES Staffing is a regional staffing and HR services company. We work with Western NY's top companies to offer our applicants a wide variety of choices when looking for their next career opportunity. We will work with you to identify your strengths and try to match you up with the right job opening we have at that point in time. We look forward to working with you and cannot wait for you to create your future together!