Job Description
Job DescriptionOverview
We are seeking a proactive and detail-oriented Office Assistant to support daily operations and ensure the efficiency of our office environment. The ideal candidate will be bilingual in Chinese and English, possess strong organizational skills, and thrive in a fast-paced, collaborative setting.
Position Responsibilities
1. Office Management
- Maintain office operations, equipment, and supply inventory
- Coordinate meetings, events, and cross-departmental logistics
- Handle reception duties and correspondence
2. Payroll Administration
- Process attendance records and salary calculations
- Manage tax filings and social insurance contributions
- Resolve payroll discrepancies
3. Documents, Licenses & Accounts Management
- File Control: Draft/organize bilingual documents; maintain physical/digital archives
- License Compliance: Renew business permits; track expiration dates (e.g., health permits, business licenses)
- Accounts Oversight: Manage company accounts (bank/software); reconcile transactions; support audits
Qualifications
- College diploma or above in Administration, Business, or a related field.
- 1-2 years of experience in office administration or a similar role.
- Bilingual proficiency: Fluent in both Chinese and English (written and spoken).
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Calendar).
- Excellent organizational and time-management skills, with the ability to prioritize tasks.
- Strong interpersonal skills and a customer-service-oriented mindset.
- Discretion in handling confidential information.