Job Description
Job Description
Position and Responsibilities
The primary responsibility of the Office Administrator is to ensure the smooth and efficient day-to-day operations of the office so that employees can focus on accomplishing business objectives. This includes managing administrative tasks, coordinating office activities, supporting staff needs, and maintaining a professional and organized work environment.
Responsibilities include:
- Serve as the primary point of contact for general office operations and administrative support
- Manage office supplies, equipment, and vendor relationships
- Maintain office records, filing systems, and shared resources (digital and hard copy)
- Greet and assist visitors, ensuring a professional and welcoming environment
- Managing incoming calls of the main phone line
- Support onboarding and offboarding processes
- Assist leadership with special projects and administrative tasks as needed
- Ensure adherence to company policies and procedures, promoting a positive and efficient workplace culture
- Assist with receiving guests and issuing building passes
- Assist with setup of meetings and events (e.g., board meetings, birthdays)
Delivery Management:
- Receive, sort, and distribute mail to relevant parties
- Accept all incoming packages
- Schedule and drop off outgoing FedEx/UPS packages
- Manage and coordinate food deliveries
Office & Kitchen Maintenance:
- Stock and organize kitchen pantry
- Maintain office supplies and organize supply closet
- Perform light kitchen cleaning (unloading/loading dishwasher, tidying counters, etc.)
Facilities Coordination:
- Coordinate maintenance and repairs for office equipment and facilities
- Communicate with building management, vendors, and contractors on all repair, maintenance, and operational matters (HVAC, lighting, etc.)
- Maintain vendor contact information and routine maintenance schedules
Qualifications
- Bachelor’s degree preferred not required
- 1+ years of experience in an administrative, office management, or similar role
- Strong organizational and multitasking skills with excellent attention to detail
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office technology
- Excellent verbal and written communication skills
- Ability to work independently, manage competing priorities, and meet deadlines
- Professional demeanor with the ability to interact effectively at all levels of the organization
- Problem-solving mindset with a proactive approach to improving processes and efficiency
Compensation
Compensation will be commensurate with experience and capabilities. We offer a competitive base salary, discretionary bonus potential, and a comprehensive benefits package.