Part-Time Compliance Coordinator

Job Description

Job Description

Part-Time Compliance Coordinator

About New York Junior Tennis & Learning

For over fifty years, New York Junior Tennis & Learning (NYJTL) has honored its founder Arthur Ashe’s legacy by celebrating the diversity of children, encouraging them to reach their highest potential through free tennis and academic programs. NYJTL is the largest provider of youth tennis and education programs in the nation, providing services in 100 unique sites across all five boroughs while reaching nearly 90,000 kids. In addition, NYJTL designed, funded (with NYC), built and operates the Cary Leeds Center for Tennis & Learning in the South Bronx. All NYJTL community tennis and after school programs are offered at no cost to its participants.

The mission of NYJTL is to develop the character of young people through tennis and education for a lifetime of success on and off the court. It believes life skills gained through tennis, academics, healthy living, and character development are a catalyst for long-term achievement.

Position Summary

The Part-Time Coordinator of Licensing and ACES Compliance has full accountability regarding the completion and submission of all required NYS Office of Children and Family Services and NYC Department of Health and Mental Hygiene (DOHMH) School-Age Child Care (SACC) documentation concerning elementary and middle school after-school programs operated by the Organization. This includes managing the entire SACC registration, post registration and renewal approval process. In addition, the compliance Coordinator of Licensing and ACES Compliance plays a critical role in the Organization applying for and receiving DOHMH approved summer program permits. As a PT Coordinator of Licensing and ACES Compliance, an essential function of this position is to also develop and maintain effective working relationships with both internal program staff and external licensing regulatory staff. The PT Compliance Coordinator will report directly to the Manager of Talent Acquisition & Compliance

Core Responsibilities

• Supports internal and external collaboration efforts with ACES senior program leadership, managers, and site directors to help determine which after-school programs qualify as SACC programs.

• Helps ensure programs adhere to DOHMH standards by contributing to the monitoring of application statuses, maintaining submission integrity, and assisting with renewals as needed.

• Builds and maintains strong, positive working relationships with DOHMH Directors, Borough Supervisors, Registrars, and other key regulatory partners.

• Aids in the Site Leadership SCR clearance process by helping ensure timely processing for Site Directors, Site Supervisors, and Assistant Site Directors, and keeping program stakeholders updated on license statuses.

• Works closely with the Director of Training to help coordinate required SACC trainings and ensure accurate tracking of certifications for compliance purposes.

• Assists with summer permit submissions by helping to prepare and organize documentation, ensuring DOH deadlines are met and appropriate site notifications are completed.

• Supports the preparation and tracking of DOHMH Corrective Action Plans by helping to identify discrepancies and meet internal submission deadlines. Participates in program visits (both scheduled and unscheduled) to support SACC compliance and help ensure all required documentation is maintained on-site.

• Helps create visit reports summarizing observations, identifying any potential violations, and providing suggestions for corrective actions in collaboration with leadership.

• May provide support or coordination for additional compliance staff under the direction of supervisors.

• Distributes and collects SACC applications and attestation forms from identified after-school programs, ensuring all documentation is complete and compliant.

• Helps maintain accurate electronic and paper records of SACC registrations in alignment with retention guidelines.

• Participates in monthly site visits and assists with follow-up on missing documentation in staff files, working with the program team to ensure ongoing compliance.

• Assists with the clearance and background check process by submitting applications, tracking status, and ensuring all required documentation is collected and stored properly.

• Supports organizational compliance with DOE and DOHMH clearance requirements by helping monitor fingerprinting, SCR, and additional staff onboarding items.

• Completes additional projects and tasks assigned by the supervisor to ensure the safety and regulatory compliance of NYJTL programs.

• Perform other responsibilities as needed or requested
  
  

Qualifications

• An associate degree required.
• Ability to work independently in identifying and resolving issues, concerns and problems.
• Strong interpersonal and communication skills and the ability to work effectively with a wide
• Range of diverse individuals
• Knowledge of DOHMH SACC and Summer Camp regulations.
• 2-4 years of satisfactory experience in Regulatory Agency licensing; permitting; contracting and/or equivalent.
• Ability to manage multiple tasks and shifting priorities under tight deadlines
• Ability to ensure integrity of information and workflow processes.
• Well organized and detailed oriented.
• Experience in Microsoft Office Products including Word, Excel, Power Point, and Outlook.
• Ability to maintain confidentiality and use appropriate discretion.

Physical Requirements:

Must be able to travel to school sites & DOH offices in all boroughs as needed. May require occasional

lifting boxes filled with paper materials.

Job Status:

Part-Time

25-30 hours a week

Location:

Long Island City, NY

Salary Range

$25- $30 per hour

NYJTL values the diversity of the people we hire and inspire. Diversity at our organization means fostering a workplace in which individual differences are recognized, appreciated, respected, and responded to in ways that fully develop and utilize each person’s talents and strengths without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status, or any other characteristics protected by law. We center equity in all our work and in our hiring practices.

Monday - Friday