Job Description
Job Description
Top International Investment Bank seeks an Executive Assistant to support the Investment Banking and team. Must have 5 years plus of financial services (Investment Banking) assistant experience. Must have Concur and Salesforce a plus!
Responsibilities
- Manage complex calendar(s) via Outlook. Confirm internal and external meetings.
- Schedule meetings and coordinate details such as catering needs, guest registration, conference room booking, and video connectivity if applicable.
- Process, submit and maintain business expenses while following strict adherence to policies. Follow up with appropriate areas for receipts and reimbursement status.
- Function as gatekeeper. Answer phone lines, screen calls, and deliver detailed messages.
- Assist with communications amongst management and banking division.
- Administer client data in salesforce database (OneBanker and BoardEx)
- Participate in business unit projects as assigned by management.
- Partner, collaborate and coordinate with administrative team; provide back up as needed.
- Oversee general office needs such as ordering supplies and mail distribution.
- Revise, print and bind PowerPoint presentations.
- Serve as liaison between IT department and business unit for onboarding new hires and troubleshooting purposes.
Requirements
- Minimum of 5 years of administrative experience within financial services/investment banking
- Must have Concur, prior experiences with managing travel and expenses.
- Microsoft Word, Excel, Outlook proficiency.
- Exceptional interpersonal and written / verbal communication skills.