Job Description
Job Description
Accounts Receivable/Payable Coordinator
New York, NY
Hazen and Sawyer is looking for an Accounts Receivable/Payable Coordinator with 3+ years’ experience to join our New York City office to assist with daily accounting tasks.
Job Duties:
- Process vendor payables by receiving, date stamping, verifying accuracy and approval before scanning into Deltek Vantagepoint accounting system.
- Pay vendors by verifying Federal ID numbers; banking information; scheduling and preparing NACHA ACH text files for upload to Bank; issuing paper checks; resolving contract, invoice, or payment discrepancies and documentation.
- Review employee expense reports entered in system for G/L account coding, cost center allocation, completeness of receipts, and proper approvals before processing for payment.
- Process employee expense payments through NACHA ACH text files uploaded to Bank.
- Maintain accounting ledgers by verifying and posting account transactions.
- Reconcile vendor statements against our books.
- Maintain historical records by organizing and filing documents.
- Protect and keep confidential our organization's documents and records.
- Special projects as needed.
Skills and Qualifications:
- Previous experience working for consulting firms is preferred (i.e., Engineering/Architectural/Law firms)
- Associate’s degree in Business with 3+ years’ experience preferred.
- Strong knowledge of Accounting concepts required.
- Strong computer skills in MS Office and Windows applications required.
- Experience with Deltek Vantagepoint is a plus.
- Must demonstrate excellent verbal and written communication with internal staff and external vendors.
- Must be able to effectively multi-task and work collaboratively in a fast paced, multi-company, multi-currency, and deadline-driven environment in a timely manner.
- Must be proficient in working with numbers and documents in large volumes.
- Must be well organized, detail oriented, and problem solving oriented.
- Must be flexible and able to work overtime as needed.
- Must be comfortable learning new technologies, software, tools, and platforms.
This position offers a hybrid work arrangement, combining in-office and remote work. Candidates will be required to complete an in-office Excel assessment as part of the interview process. Employment is contingent upon the successful completion of a background check following acceptance of an offer.