Job Description
Job Description
About Fancy Foods Inc.: Fancy Foods Inc. is a 44-Year-Old Privately held, leading purveyor of high-quality gourmet food products, dedicated to delivering quality and excellence to the New York Metropolitan marketplace. The company maintains an unmeasured commitment to its valued employees, customers and to business innovation resulting in a world-class reputation as a trusted supplier in the industry.
Position Overview: The successful candidate for the Accounts Payable Staff Accountant position at Fancy Foods Inc., is a seasoned accounting professional with a strong sense of urgency and a motivated self-starter who effectively manages the daily accounting issues of a heavily transactional wholesale food distribution business. The ideal candidate is required to execute various accounts payable processes, with specific focus on inventory-related transactions. The role is integral in compilation and maintenance of precise A/P records and facilitating seamless financial operations within the company while integrating with new A/P automation platform. AP automated ERP experience is a plus.
Key Responsibilities:
- Invoice Processing and Reconciliation:
- Receive, review, and verify wholesale invoices, purchase orders, and receiving documents.
- Conduct meticulous three-way matching to ensure accuracy and compliance with company policies and procedures.
- Resolve discrepancies or variances promptly by collaborating with internal stakeholders such as procurement, receiving, and vendors.
- Payment Management:
- Prepare invoices for electronic transfers, check runs, and other payment methods.
- Ensure timely payment of all wholesale invoices while adhering to company policies and payment terms.
- Customer/Vendor Credit Issuance and Vendor Relations:
- Assist in the issuance of credits by accurately documenting and tracking credit requests.
- Communicate effectively with vendors to resolve invoice discrepancies, negotiate favorable outcomes, and manage vendor expectations.
- AS400 and Automated Systems Utilization:
- Utilize experience in AS400 and other automated systems to streamline reconciliation processes and significantly enhance the efficiency of our accounts payable operations.
- Manage exceptions and handle an inbox within the automated system, efficiently resolving discrepancies, addressing issues, and ensuring seamless communication with internal stakeholders and vendors.
- Reporting and Compliance:
- Maintain detailed records and documentation of all reconciliation activities, ensuring completeness, accuracy, and compliance with accounting standards and audit requirements.
- Prepare and analyze accounts payable reports for management to facilitate decision-making and ensure financial transparency.
- Process Improvement and Support:
- Identify opportunities for process improvements to increase efficiency and accuracy in accounts payable procedures.
- Always willing to provide support and train others in a collaborative A/P department with all tasks to ensure accurate and timely financial reporting.
Qualifications:
- Minimum bachelor’s degree in accounting, Finance, or Business Mgt.
- Minimum of 3 years of accounts payable experience, with a strong understanding of three-way matching principles and AP processes, preferably in inventory management.
- Experience with Accounting ERPs, automated systems or AS400 platform preferred
- Proficiency in Microsoft Excel and accounting software applications
- Excellent sense of urgency, attention to detail, analytical skills, and problem-solving abilities.
- Strong communication written and verbal, interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders.
- Ability to manage time effectively, drive projects, prioritize and manage cross functional tasks and meet deadlines in a fast-paced environment.
- Demonstrated commitment to accuracy, integrity, and professionalism in all aspects of work.
Join Our Team: Fancy Foods offers a competitive compensation package, major medical & 401K with an opportunity for personal and professional advancement. Base Compensation Range 70k – 82k we invite you to join our dynamic team at Fancy Foods Inc. Take the next step in your career and contribute to our mission of Exceeding Expectations and delivering excellence in every aspect of the food distribution business.
Fancy Foods Inc. is an equal opportunity employer encouraging applications from all qualified individuals.