Assistant Budget Analyst

Job Description

Job DescriptionDescriptionOverview
Under the general direction of the Chief Financial Officer and the Senior Director of Budget and Planning, the Office of Budget and Planning prepares and oversees the development and management of the Library's operating and capital budgets, maintains multi-year financial plans, assists managers throughout the Library by providing analyses of the budgets for their units, and advises the Development and Government Affairs Offices in the preparation of private and government funding proposals. The Assistant Budget Analyst role is designed to provide critical support to the Budget team and requires the incumbent to rapidly develop a comprehensive understanding of the New York Public Library's financial operations. The initial months will focus on building foundational knowledge and practical skills, with increasing responsibilities and opportunities for strategic contribution over time.
We are looking for someone we can count on to:
Own:

• The responsibility of becoming the budget expert in the areas they support through client engagement and team collaboration

Teach:

• Clients how to use budget reports to optimize their resources, thereby deepening their grasp of available budgeting tools

Learn:

• That the Library is a complex and varied organization and each area of the budget has its idiosyncrasies and specific requirements

Improve:

• Their quantitative analysis, communication and presentation skills
• The process of budget development and reporting to increase transparency and clients’ understanding

Some expectations for this role are that within:
1 month, this person will:

• Develop an understanding of NYPL's budget structure, achieve Workday proficiency in budgeting, build relationships with library clients, integrate into the Budget team and demonstrate curiosity about library operations from a budget perspective

3 months, this person will:

• Build on the initial month of training and develop an effective grasp of how to find solutions to budget check failures. Also, enhance budgeting software skills for analysis and reporting while understanding basic position budgeting and proactively managing tasks with a sense of urgency

6 months and beyond, this person will:

• Support Finance Committee reporting, deepen client relationships through trend analysis in reports, and contribute to the annual operating budget process

Responsibilities

• Supports daily budget operations by executing transactions like budget amendments, journal entries, costing allocation changes, and budget requests, adhering to financial plans and cost-effective techniques
• Generates monthly and quarterly variance analyses comparing budgeted amounts to actual performance, identifying deviations and providing insights for financial oversight and decision-making
• Assists in providing financial analysis and guidance to department managers, enabling informed decisions aligned with financial goals and strategic objectives
• Assists in supporting a rotating portfolio of coverage, initially focusing on Branch Libraries, to develop a comprehensive understanding of all budget areas
• As part of a team of analysts, performs key analytical and coordination tasks in support of the annual and multi-year budget processes and planning exercises
• Assists in the preparation of financial reports and presentations, both routine and ad-hoc, simplifying complex financial information for effective communication
• Assists in training non-finance staff on budget management tools and financial policies and procedures, promoting responsible financial stewardship
• Supports the preparation and reporting of grant and gift proposals, ensuring accurate budget projections and donor requirement compliance
• Undertakes related duties as required to support the Budget Office and the Library's financial management objectives, including special projects and financial research
• Performs other related duties as necessary

Required Education, Experience & SkillsRequired Education & CertificationsBachelor’s degreeRequired Experience

• 1-2 years of office work experience
• Experience working in Finance/Budget departments, particularly in the not-for-profit sector, preferable

Required Skills

• Strong interpersonal, oral and written communication skills, including the ability to work well, both independently and as part of a team
• Good quantitative analysis and budgeting skills, including the ability to process large data sets and digest complex spreadsheets
• Ability to handle multiple tasks and work well under the pressure of tight deadlines
• Strong analytic, problem-solving and time management skills
• Strong computer skills, including spreadsheets, using Microsoft Windows and Google applications
• Ability to handle confidential information using discretion and sound judgment
• Knowledge of the New York City budget and approval process, preferable
• Experience with Workday Adaptive Planning, OLAP/TM1, NYC’s FMS, other budgeting software, preferable

Managerial/Supervisory ResponsibilitiesN/A
More...Core Values
All team members are expected and encouraged to embody the NYPL Core Values:

• Be Helpful to patrons and colleagues
• Be Resourceful in solving problems
• Be Curious in all aspects of your work
• Be Welcoming and Inclusive

Work Environment

• Office setting

Physical Duties

• Limited physical effort is required
• May require travel within NYC

Pre-Placement Physical Required?
No

Union/Non Union
Non-Union

FLSA Status
Exempt

Schedule9 am - 5 pm, 35 hours per week, evenings/weekends as needed

This job description represents the types and levels of responsibilities that will be required of the position and shall not be construed as a declaration of all of the specific duties and responsibilities for the role. Job duties may change if Library priorities change. Employees may be directed to perform job-related tasks other than those specifically presented in this description as needed.

The New York Public LibrarySalary Statement
At the Library, we believe that pay transparency and pay equity are important to ensuring we source the best candidates and keep the best employees. When making a determination as to the appropriate salary for a candidate, we consider a variety of factors such, including, but not limited to, the position requirements, the skills, prior experience, and educational background required or preferred for the job, the scope and impact of the role within the organization, internal peer equity, and the candidate's specific training, experience, education level, and skills. No single factor is conclusive; the Library reserves the right to consider any and all relevant factors and make a decision consistent with its policies.
Union Salaries are determined by collective bargaining agreement(s).