Job Description
Job Description
Overview
CTG is seeking to fill an Executive Assistant opening for our client in New York, NY.
Location: New York, NY
Duration: Contract to Hire
Duties:
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Provide administrative support to the Executive Team (4–6 executives), including calendar management, expense reporting, meeting coordination, and travel arrangements.
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Perform secretarial tasks such as appointment scheduling, file maintenance, and light personal errands.
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Prepare signature pages and coordinate the execution of contracts.
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Support the legal team with contract lifecycle management and corporate governance documentation.
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Coordinate company travel logistics and group bookings for events.
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Assist in organizing company events including meetings, retreats, and celebrations.
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Act as point of contact for office operations: maintenance, mailing, supplies, pantry inventory, and vendor coordination.
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Partner with HR on office policy implementation and compliance.
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Oversee desk assignments and manage workspace bookings (“hot desk”).
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Maintain the appearance and order of shared office spaces.
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Coordinate with IT regarding office equipment needs and troubleshooting.
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Greet and assist office visitors.
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Answer phones and direct calls/messages as needed.
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Perform other administrative duties as assigned.
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Occasional travel may be required.
Skills:
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Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).
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Proficiency in Adobe and Adobe Sign.
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Familiarity with tools such as Slack, Zoom, and Expensify or similar platforms.
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Strong analytical, organizational, and problem-solving skills.
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Exceptional verbal and written communication skills.
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Ability to manage multiple priorities in a dynamic, fast-paced environment.
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Entrepreneurial mindset with initiative to drive tasks from concept to completion.
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General technical aptitude and comfort with learning new systems.
Experience:
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4+ years of experience as an Executive Assistant supporting C-level executives.
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Prior experience coordinating office operations and supporting legal or governance processes preferred.
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Experience in clean energy or related industries a plus.
Education:
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Associate’s degree required.
Excellent verbal and written English communication skills and the ability to interact professionally with a diverse group are required.
CTG does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services for this role.
To Apply:
To be considered, please apply directly to this requisition using the link provided. For additional information, please contact Tana Stilloe at Tana.Stilloe@ctg.com. Kindly forward this to any other interested parties. Thank you!