Executive/Personal Assistant to Principal- Thriving Financial Services

Job Description

Job Description

A boutique financial services firm in Midtown is seeking an exceptional Executive/Personal Assistant. This individual needs to be extremely bright, a logistical mastermind, with a warm and engaging demeanor. Someone that truly thrives in a gatekeeper role supporting their executive with all business and personal needs. The firm has a collegial office culture.

$130-200k base DOE + discretionary bonus + benefits

ONSITE: Monday – Friday

The ideal EA is extremely resourceful with all projects and has worked in boutique financial services firms wearing many hats.

Responsibilities include, but are not limited to:

• Strategic management of calendars and understanding priorities, and important initiatives
• Meeting coordination for internal & external stakeholders
• Travel Arrangements (domestic and international flights, hotels, itineraries, car services, etc.), providing extensive knowledge and experience pertaining to travel planning
• Maintaining documents, spreadsheets, presentations, and general administrative support
• Screening of phone calls in a professional manner
• Collaboration with admin team members and handling special project support
• Personal work includes – managing appointments, coordinating home projects, staff, overseeing home vendors, construction, etc.
• The Executive Assistant will also handle office administration duties – vendors, inventory, ordering supplies, etc.

Requirements:

• Bachelor’s degree
• 5+ years of senior level executive support
• Proficiency with Microsoft Office Suite
• Superb communication skills, both verbal and written
• Excellent time management and ability to multitask efficiently
• A team focused attitude and demonstrated ability to work independently