Bookkeeper Office Manager [HR, Executive Assistant]

Job Description

M-F 100% Onsite -Full time direct hire role - US Citizen and GC candidates only

Required Office manager who has bookkeeping background.

Working for a successful entrepreneur in NYC only.

Must be go getter type. thinker. loyal

Primary Skills*

This position is responsible for assisting the President of a small flourishing company in the successful operation of their day-to-day business. They are responsible for communicating directions, helping and follow-up on policies, procedures and assigned projects as directed. The position will be responsible for managing multiple administrative functions related to executive support, coordinating meetings, and will collaborate on special projects and assignments as needed. He/she will be responsible for confidential and time sensitive material in an environment where professionalism, competence, communication skills and confidentiality are of paramount importance.

Requirement Description:

The person must have the highest levels of professionalism and confidentiality. We are looking for the services of an achievement-oriented, career-minded Administrative Assistant to effectively support a growing company. Candidate should be a self-starter and highly motivated to provide excellent work products. Must be flexible and willing to “wear many hats” at any time for a small office environment

Duties:

Office Manager/ Executive Assistant:

• Office management experience is preferred in a telecom or IT-related field.
• Communicate and handle incoming and outgoing communication.
• Assist with preparation of presentation material.
• Review and summarize various reports and documents.
• Prioritize multiple projects and initiatives simultaneously.
• Arrange travel schedules and reservations for management as needed.
• Must possess strong written and verbal communication skills
• Highest proficiency at Microsoft Office, Smartsheet, CRM, all Social Media portals and tools, including Excel, Word, PowerPoint, Outlook
• Maintain Executive calendars including scheduling all travel, meetings, setting up conference calls, etc.

Bookkeeper:

• Enter all bills in QB and pay when due through the website via QB.
• Invoice clients for services rendered.
• Prepare and review job costing reports by client to analyze profitability monthly.
• Track commissions in QuickBooks. Work with vendors to make sure commissions are paid timely and accurately.
• Update the Source Tracker monthly for commission percentages and payment dates.
• Enter all checks in QuickBooks and make deposits.
• Track Accounts Receivable, Payables, cash flow, taxes including sales tax and 401k accounts in QuickBooks online
• Maintain petty cash and the accounting in QuickBooks online
• Run monthly financial reports for from QuickBooks online including P&L, projected cash flow, aged accounts receivable etc. and review them prior to the monthly controller meeting to inform of any necessary items.
• Reconcile all bank and credit card statements prior to the monthly controller meeting and review with Danya so she is aware of any variations or concerns.
• Tracking Expenses/Expense Reports.
• Create and Review client folders for billing and review and manage contracts before signature for both clients and vendors, as well as commissions for accuracy and optimization.
• Other duties and projects assigned.

Human Resources:

• Provide all necessary paperwork for the onboarding of new employees.
• Updating and coordinating any paperwork associated with 401K eligibility and Life Insurance.