Job Description
Job Description
Job Title: Office Assistant
Location: Formula Body Works
Reports to: Nico, Office Manager
Job Overview:
We are looking for an Office Assistant to join our team at Auto Body Shop, Formula Body Works. No prior work experience is required—we’re happy to train the right person. If you’re comfortable using software, enjoy helping customers, and are eager to learn, we’d love to hear from you.
Qualifications and Skills:
- Comfortable using computers and technology.
- Familiarity with macOS and tools like Notion, Slack, and Square.
- Enjoys interacting with customers; friendly and outgoing personality.
- Able to stay organized and manage multiple tasks simultaneously.
- Valid driver's license and ability to shuffle vehicles when needed.
- Teachable and eager to learn.
- Bonus: Valid driver's license and ability to shuffle vehicles on occasion.
- Bonus: Passionate about the automotive industry.
Daily Responsibilities:
- Communications with vendors and customers
- Oversee email inboxes and ensure timely responses.
- Oversee communications with vendor portals.
- Answer phone calls.
- Business operations
- Keep Job Tracker database updated.
- Order parts; create a record in Parts Tracker database; link record to corresponding job in Job Tracker.
- Create daily worksheet schedule in the Work Tracker database.
- Manage Customer Review Tracker database.
- Moving Vehicles
- Park customer vehicles when they are dropped off.
- Retrieve customer vehicles from shop to curb when customers come to pick them up.
Additional Responsibilities:
- Manage Invoicing: Follow procedures to bill jobs, including creating and managing invoices in Square.
- Maintain Job Tracker: Create record entries for new jobs; add comments with the current status of existing jobs.
- Do CARCO inspections: Ensure compliance with insurance requirements by documenting the Vehicle Identification Number (VIN), safety features, existing damage, and odometer readings. Submit the inspection reports to the relevant insurance providers to maintain active coverage.
To apply:
- Complete the take-home quiz posted here: https://nickxma.notion.site/Instructions-8caf76fd996743319e66ed8a353bfb…
- Submit your resume through ZipRecruiter
Company DescriptionLong Island City’s Premier Body Shop.
- https://g.co/kgs/u1hLvv5
- https://formulabodyworks.com/
Company Description
Long Island City’s Premier Body Shop. \r\n- https://g.co/kgs/u1hLvv5\r\n- https://formulabodyworks.com/