Accounting Assistant/Office Manager
Home Technology Experts, Inc.
Southampton, NY 11968, USA
6/14/2022
Full Time
Job Description
Job DescriptionBenefits:
- 401(k)
- 401(k) matching
- Competitive salary
- Employee discounts
- Paid time off
- Profit sharing
About the Role
Home Technology Experts is looking for a reliable and detail-focused Office Manager to help keep our business running smoothly. In this role, youll handle day-to-day accounting tasks, organize office operations, help coordinate projects, and occasionally support the warehouse team. You'll work closely with our accounting, project, and sales teams, so being a team player is a must.
Key Responsibilities
Accounting & Finance
- Review credit card receipts and match them to expenses
- Record client payments and help manage unpaid invoices
- Enter and pay vendor bills
- Match purchase orders and packing slips with invoices
- Help with monthly reports and reconciliations
Office Administration
- Answer phones and handle general office tasks
- Keep track of client and subcontractor info, including insurance paperwork
- Help prepare tax forms, licenses, and other documents
- Support project managers with internal systems
- Occasionally help with receiving shipments and keeping warehouse paperwork organized
Invoicing & Project Support
- Invoice clients for service calls, shipped items, and progress payments
- Send contracts for signatures and create deposit invoices
- Set up new clients and projects in our system
- Work with project managers to stay up to date on billing, change orders, and project tracking
What Were Looking For
- At least 3 years of experience in accounting or office management
- Strong skills with QuickBooks and Microsoft Office
- Very organized and good at keeping track of details
- Strong communication skills and ability to juggle multiple tasks
- A team player who likes solving problems and helping others
Ready to apply?
Were excited to meet someone who keeps things running smoothly behind the scenes!