Job Description
Job Description
Executive Assistant – C-Suite Support (Hybrid, NYC)
Location: New York, NY
LHH Recruitment Solutions is seeking a high-level Executive Assistant to support two C-suite leaders on behalf of our client, a mission-driven organization in New York City. This is a hybrid role with consistent on-site expectations and requires a polished, proactive professional with a demonstrated ability to manage complex schedules, support cross-functional projects, and handle sensitive communications with confidentiality and diplomacy.
Key Responsibilities:
Executive & Calendar Management
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Manage high-volume scheduling, meetings, and event coordination
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Act as gatekeeper for executives—prioritize requests and protect their time
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Coordinate meeting follow-ups and track deliverables
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Book domestic travel and provide logistical support as needed
Budget & Contract Administration
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Process executive credit card expenses and department invoices
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Track monthly budgets, assist with annual budgeting inputs
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Manage contract lifecycle: follow-ups, approvals, filing, and accessibility
Communication & Document Support
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Handle internal and external correspondence with professionalism
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Conduct light research and coordinate recurring status reports
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Manage executive files and maintain document confidentiality
Project & Departmental Coordination
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Assist with special projects related to internal communications, culture-building, and operations
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Provide backup EA support to other departments during absences or high-volume periods
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Manage and maintain tracking systems for merchandise, calendars, and reporting
Qualifications:
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Bachelor’s degree required; advanced education preferred
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5+ years of experience supporting C-level executives in fast-paced environments
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Strong command of Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Teams
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High level of discretion, judgment, and professionalism
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Strong written, verbal, and interpersonal communication skills
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Excellent time management and multitasking ability
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Demonstrated experience coordinating budgets, travel, and internal processes
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Commitment to working in alignment with the organization’s mission and values
Additional Details:
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Work Environment: Hybrid – minimum 2 days/week onsite in NYC office
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Hours: Monday–Friday, 9 AM–5 PM with availability for occasional evening/weekend needs
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Benefits: Health, dental, vision, 403(b) with match, generous PTO, commuter benefits, EAP, and more
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Job type: Contract to hire
📩 To Apply
Submit your resume to renee.walker@lhh.com or apply directly through this posting.
Pay Details: $30.00 to $40.00 per hour
Search managed by: Renee Walker
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www-uat.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.