Business Manager and Office Administrator

Job Description

Job DescriptionAbout the Role
We are seeking a highly organized and detail-oriented Business Manager/Office Administrator to oversee critical administrative, financial, and operational functions across multiple companies. This role requires strong multitasking skills, excellent communication, and a proactive approach to managing complex workflows.

Key Responsibilities
Payroll & HR Administration

• Process payroll and manage vacation tracking, employee hours, and 401(k) administration.
• Handle in/out processing of employees and maintain accurate HR records.
• Handle Workman's Comp audits and claims, disability leave, and Paid Family Medical Leave compliance.

Financial Management

• Reconcile bank accounts daily and perform monthly credit card reconciliations.
• Prepare sales tax reports and assist with annual tax filings.
• Handle all annual bank reviews.
• Manage loan applications, auction payments and company debt schedules.

Fleet & Compliance

• Oversee fleet management including vehicle registrations, permits, insurance coverage, and annual 2290 tax filings.
• Manage CDL and non-CDL driver files, DOT Clearinghouse inquiries, and random drug/alcohol testing.

Insurance & Risk Management

• Review insurance documentation for accuracy and shop for competitive coverage to reduce overhead.
• Handle GL & WC insurance audits for multiple companies.

Administrative

• Receive/post payments and some billing.
• Perform post office runs for mail and payments.
• G Suite administration.
• Manage real estate matters and related documentation.
• Support company leadership with reporting and special projects.

Qualifications

• Proven experience in business administration, payroll, HR, and compliance.
• Strong knowledge of DOT regulations, Workman's Comp, and insurance audits.
• Proficiency in financial reconciliation and reporting.
• Excellent organizational and multitasking skills.
• Strong communication and problem-solving abilities.
• Familiarity with G Suite and general office software