Job Description
Job Description
The Administrative Assistant is responsible for supporting the work and coordinating the work of the General Services Department.
Job Responsibilities:
- Provide excellent customer service.
- Assist with help desk tickets as assigned.
- Process all requisitions, invoices, purchase orders as needed.
- Order and inventory department supplies and coordinate disbursement of supplies.
- Copy, distribute and file documentation in a timely manner.
- Assists in the implementation of department policies and procedures.
- Answer phones and communicate information to co-workers, vendors, contractors as needed.
- Order supplies for the Maintenance and General Services departments.
- Maintain permits up to date. (Towing, Elevator, Pool)
- Assist with any other administrative request as needed for the department
Qualifications
- High School Diploma/GED, BA degree preferred.
- Excellent organizational skills
- Excellent communication skills
- Skilled in working with Microsoft Office especially Word, Outlook and Excel
- Bilingual preferred - Spanish.
Supervisory Responsibility
This job has no supervisory responsibilities.
Work Environment:
Office work environment. Located at 1333 Broadway New York, NY 8th Floor Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet to moderate.
Position Type/Expected Hours of Work:
Administrative – 9am-5pm
Travel (if required):
None
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger,
handle or feel; reach with hands and arms and talk or hear. The employee is frequently required to walk. The employee is occasionally required to stand and stoop, kneel, or crouch. The employee
must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include Close vision and Distance vision.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.