Administrative Assistant/Recruiting Coordinator

Job Description

Job Description

Position Overview:
A dynamic boutique firm located in Midtown Manhattan is seeking a proactive and detail-oriented Administrative Assistant to support both the CEO and Executive Assistant. This is an exciting opportunity to join a fast-paced, collaborative environment with exposure to high-level operations and candidate interaction.

Key Responsibilities:

• Act as a first point of contact for prospective job seekers; handle intake calls and gather key information
• Manage a high volume of phone and email communications in a professional and timely manner
• Assist with resume formatting and conversion, ensuring accuracy and consistency
• Perform general administrative tasks including data entry, filing, and document management
• Maintain and organize candidate records and confidential information
• Support the Executive Assistant with scheduling, follow-ups, and additional tasks as needed
• Run occasional personal and professional errands for the CEO
• Utilize Microsoft Word to draft and format correspondence, resumes, and other documents

Requirements:

• 2 +years of administrative or office support experience (staffing or recruiting environment a plus)
• Proficiency in Microsoft Word and general computer skills
• Strong verbal and written communication skills
• Highly organized with the ability to multitask and prioritize
• Professional demeanor with a customer-service mindset
• Detail-oriented, reliable, and eager to contribute to a growing team
• Must be comfortable handling occasional errands in and around Midtown Manhattan

Schedule:
Full-time position: In-office Monday-Thursday / Work from home on Friday