Job Description
Job Description
Who we are?
Ethical Culture Fieldston School is a progressive PreK-12 independent school that has been serving students from throughout New York City and the surrounding suburbs since 1878. ECFS offers a rich curriculum in the arts, sciences, and humanities. A co-ed, nonsectarian school, it serves a diverse community of about 1,700 students on two campuses -- one in the Riverdale section of the Bronx and the other in Manhattan.
What is essential about working at our school?
The Ethical Culture Fieldston School has a long history of equity and inclusion deeply rooted in our mission and the educational philosophy of our founder, Felix Adler. We embrace diversity of ancestry, family, identity, culture, and beliefs and seek a student body and faculty that reflect the pluralism and socio-economic diversity of metropolitan New York. We affirm both our differences and commonalities and strive to balance individuality and community. In keeping with our progressive tradition, we are dedicated to increasing our students’ cultural literacy to help them understand multiple perspectives and see the world beyond the self.
We expect members of our community to engage in open dialogue about living and learning in a diverse environment inside and outside the classroom. We see this work, with its creative tensions, as a catalyst for individual and collective growth. On a daily basis, we are committed to making this vision of a democratic, pluralistic, and progressive school a reality.
Position Summary
The Events Coordinator will provide administrative and on-site event support for ECFS Parent & Teacher (P+T) programming, all-school, and Advancement/Alumni events put on by the Advancement Department. This role reports to the Director of Events and Alumni Engagement and will support programming at the Bronx and Manhattan campuses.
The hiring range for this position is $65,000 - 75,000. When determining the salary for an offer, ECFS considers factors including, but not limited to: the scope and responsibilities of the position, internal peer equity, key skills required for the role, the candidate’s work experience, education and training, as well as market and organizational considerations.
Please note that this is an onsite role and not performed remotely. Ethical Culture Fieldston School retains its right to modify job duties in accordance with changing operational needs.
Responsibilities
Specific responsibilities of the Events Coordinator will include the following:
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Supporting and collaborating with P+T Leadership, events team, parents volunteers,fundraising, alumni and administration to plan and execute events in alignment with the School’s operational guidelines and mission and brand;
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Supporting all P+T events, including venue/room assignments, catering, tracking attendance, and attending the events;
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Assisting with requests as needed or directing them to the appropriate party;
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Helping with volunteer parent committees, taking meeting notes, and providing administrative support;
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Keeping track of expense reimbursements for events, budget tracking, and reconciliation of accounts;
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Assisting with the entire life cycle of events from planning to execution is inclusive but not limited to: securing dates & locations at both campuses and off-site, tracking attendance, updating event budgets, communicating technical/facilities setup, assisting with day-of-event staffing;
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Maintaining event RSVPs, creating event records, and tracking responses in Raiser’s Edge database;
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Updating Square for on-site purchases;
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Preparing name tags, materials, packages, gift bags, registration lists, seating cards, iPads, Blackbaud/Square terminals, etc. as needed;
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Fostering positive relationships with team members and various stakeholders;
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Motivating and inspiring the team and coworkers to achieve goals; and
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Performing other related projects and duties as needed and assigned.
Requirements
The successful incumbent will possess:
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A Bachelor’s degree;
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At least 2-3 years of related experience in events, operation event planning, or volunteer management;
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A commitment to independent school education; an understanding of ECFS mission and goals and the ability to articulate the school’s uniqueness and relevance;
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Excellent verbal, written, and oral communication skills to effectively communicate initiatives, facilitate discussions, and present to various levels of stakeholders;
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Familiarity with Raiser's Edge is a plus;
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A high degree of organization, resourcefulness, and attention to detail;
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A strong ability to multitask and shift priorities without compromising on the quality of work;
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The ability to identify issues quickly and problem solve accordingly, and to remain calm in stressful situations that may arise;
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The ability to handle confidential material with discretion and possess the highest degree of integrity;
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The ability to collaborate and build strong relationships with faculty, administrators, and the overall community;
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A willingness to learn and embrace new ideas and procedures and a consistent initiative to help streamline processes and improve efficiencies;
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A passion and experience running events of all sizes;
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The capacity to work early mornings, evenings, and weekends to execute various events;
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A positive attitude and the ability to listen effectively and be receptive to feedback;
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The ability to work collaboratively in group settings, as well as independently, to meet project goals and team needs;
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Proficiency in utilizing and learning new technologies (i.e., Google Workspace tools);
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Reliability, punctuality, and consistent attendance; and
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The ability to cultivate a welcoming culture in which all members of our community feel valued and appreciated.
To Apply
All candidates should visit our employment page at www.ecfs.org to apply. Please send a resume and contact information for three references.
EEO
ECFS is an equal opportunity employer. We seek to be a welcoming community of professionals that broadly reflects the people of the metropolitan New York City area, our students, and families. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion or religious practices, sex, gender identity or expression, sexual orientation, citizenship status, national origin, age, ability status, military status, unemployment status or any other category protected by applicable local, state, or federal laws. We are committed to hiring practices that ensure all candidates are given fair consideration in alignment with our institutional mission and goals.