Job Description
Job DescriptionWe are looking for an Administrative Assistant to join our team in White Plains, New York. This is a Contract-to-Permanent opportunity offering a dynamic work environment and the chance to contribute to organizational success through strong administrative support. The ideal candidate will possess excellent organizational skills and be adept at managing multiple tasks efficiently.
Responsibilities:
• Perform accurate and timely data entry to maintain records and databases.
• Provide general administrative assistance, including scheduling meetings, managing correspondence, and organizing files.
• Ensure compliance with administrative policies and procedures to support office operations.
• Assist with drafting and reviewing documents while maintaining confidentiality.
• Coordinate office activities to ensure smooth daily operations.
• Communicate effectively with team members and external stakeholders to relay information and resolve inquiries.
• Manage inventory and order office supplies as needed.
• Prepare reports and presentations using provided data and tools.
• Support special projects and initiatives as assigned by management.
• Maintain an organized and welcoming office environment for visitors and staff.• Proven experience in administrative roles, preferably within an office setting.
• Proficiency in data entry with strong attention to detail and accuracy.
• Familiarity with administrative policies and procedures.
• Ability to manage multiple tasks and prioritize workload effectively.
• Strong communication and interpersonal skills.
• Proficient in using office software, including word processing and spreadsheet applications.
• High level of discretion and ability to handle confidential information.
• Organizational skills to maintain files and manage supplies efficiently.