Auto Shop Office Administrator

Job Description

Job Description

Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to manage a diverse range of operational and client-facing responsibilities. This multifaceted role is crucial for ensuring the smooth functioning of our shop, with a focus on inventory management, financial administration, client relations, and basic human resources support. The ideal candidate will be a proactive problem-solver with strong communication and financial acumen.

Salary is negotiable and we need someone who is highly motivated, we will be re-evaluating your pay after a 90-day review against effectiveness and productivity. Part of this role is to help the owner create a benefits package.

contacts @ 7189309855 call and text available , email is autoglasselectronics@gmail.com

Key Responsibilities

• Inventory & Insurance Management:

  • Maintain accurate inventory records and perform regular audits to ensure stock levels are up-to-date. We need to get our inventory turned over in the near future.

  • Manage all aspects of auto insurance for client vehicles, claims processing, and ensuring compliance. This may include seeking out new leads via relationship building in the Insurance companies

  • Serve as the primary contact for insurance providers and manage all related documentation.

• Billing & Financial Administration:

  • Handle all client billing, invoicing, and collections to ensure timely payments.

  • Administer client financing programs and credit applications, acting as a liaison between clients and financing partners.

  • Maintain and reconcile financial records related to billing, credit, and inventory.

• Client Services & Credit:

  • Conduct client reference checks and process credit applications to determine eligibility for services or financing.

  • Maintain confidential client files and ensure all financial and personal information is secure.

  • Assist clients with questions related to their billing, financing, or insurance accounts.

• Recruiting & HR Support:

  • Assist in the hiring process by posting job advertisements, screening resumes, and scheduling interviews.

  • Serve as the initial point of contact for job applicants and manage correspondence.

  • Maintain employee records and assist with basic HR administrative tasks as needed.

Required Skills & Qualifications

• Proven experience as an administrative assistant, office manager, or in a similar role.

• Strong understanding of financial principles, including billing, accounts receivable, and credit applications.

• Experience with auto insurance, including policy management and claims procedures.

• Excellent organizational and multitasking skills with the ability to prioritize tasks effectively.

• High level of proficiency with office software, including MS Office Suite and accounting/inventory management systems.

• Exceptional communication and interpersonal skills for working with clients, vendors, and team members.

• High degree of professionalism and discretion when handling confidential information.

• A proactive and positive attitude with a strong work ethic.

Company DescriptionFamily owned and operated for 30 years, M&M Auto Glass and Electronics Repair standard for exceptional service goes above and beyond to ensure our clients walk away smiling. We address all electronic repairs, bodywork and window servicing, including providing premier tinting options.

Company Description

Family owned and operated for 30 years, M&M Auto Glass and Electronics Repair standard for exceptional service goes above and beyond to ensure our clients walk away smiling. We address all electronic repairs, bodywork and window servicing, including providing premier tinting options.