Job Description
Job Description
Position Type:
Contract
Onsite
Required:
- Strong communication, judgment, and problem-solving skills
- Strong attention to detail as well as solid organization/time management skills
- Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues
- Able to work in a fast-paced environment and handle multiple tasks concurrently
- Flexible with coverage responsibilities and teams.
- College Degree Preferred or Relative Corporate Experience preferred
- Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts
- Other helpful applications include Excel, PowerPoint, internet and research tools
- Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements
Responsibilities:
- Telephone coverage, answer phones, take accurate messages, know banker’s whereabouts at all times, back-up other lines, as needed
- Light to moderate client contact
- Calendar maintenance for meetings and/or conference calls
- Coordinate related conference rooms including any catering, audio/videoconference set up
- Assist Analyst’s with Lucite orders, closing dinners and client outing coordination
- Arrange all aspects of travel (arrange flights, hotels, rental car and sedan service, currency, etc.), keep travel profiles up to date, retrieve appropriate approvals for travel
- Prepare all itineraries
- Prepare and submit all expense reports on a timely basis
- Type correspondence, memos and presentations
- Prepare presentation books and meeting materials, copy, collate, bind
- Maintain filing system, correspondence, documents
- Navigate Firm’s resources, interface with various departments to collect information, respond to requests, obtain services
- Retrieve research or other necessary materials from intra/internet
- Send and retrieve digital and inbound faxes
- Distribute mail, arrange messengers and overnight package services
- Provide backup support for colleagues during vacation/sick days, and assist their groups as needed with phone coverage and other office needs
- Miscellaneous support: setup and maintain mail groups, keep orderly, fully functioning work area
- Report to Office Manager
- Hours: 8:00 AM – 5:30 PM
Company DescriptionHired by Matrix believes in the human touch and starts every partnership with an in-depth conversation. By talking with our clients about their hiring needs and listening to job seekers describe their career goals, we build an understanding of what they are looking for and work hard to make it happen.
Company Description
Hired by Matrix believes in the human touch and starts every partnership with an in-depth conversation. By talking with our clients about their hiring needs and listening to job seekers describe their career goals, we build an understanding of what they are looking for and work hard to make it happen.