Accounts Receivable Accountant

Brooklyn Heights Montessori School

New York, NY, USA

Published: 6/14/2022

Full Time

Job Description

Brooklyn Heights Montessori School (BHMS) offers a challenging and comprehensive curriculum built on the philosophy of Maria Montessori to children aged two years through eighth grade. Students work and learn in mixed-age classes led by teaching teams of thoughtful and well-trained professionals. The students have exposure to a full range of academic and artistic courses. BHMS also offers an after-school program and a summer day camp. The School is housed in a beautiful facility in the Cobble Hill section of Brooklyn and is ideally located for convenient access to all parts of Manhattan and Brooklyn.

Brooklyn Heights Montessori School is an equal opportunity employer seeking candidates who will embrace the tenets of Montessori Education, as well as the principles of equity and social justice, professional excellence, and community.

Job Description: Accounts Receivable Accountant

Start Date: July 2025

Reports to: Chief Financial Officer

Brief Description:

Reporting to the CFO, the Accounts Receivable Accountant is responsible for managing all aspects of accounts receivable and student billing while providing accounting support for key financial operations. The role includes recording and reconciling all incoming revenue and payments, managing tuition billing, supporting the audit process, and ensuring that all financial activity is properly documented. The position works closely with the Development Office, Admissions, and other departments to ensure financial accuracy and donor compliance. Blackbaud Tuition Management and Financial Edge are core tools used in this position.

Responsibilities:

Post all receipts to the General Ledger using Financial Edge.
Assist in the month-end and fiscal year-end closing processes.
Prepare monthly bank reconciliations for operating and restricted accounts.
Assist in preparing documentation for the annual audit and respond to auditor inquiries related to assigned responsibilities.
Maintain accurate and organized documentation to support financial transactions and audit requirements.
Track and classify restricted and unrestricted donations in accordance with donor intent and fund accounting principles.
Assist in tuition and revenue recognition procedures in compliance with applicable accounting standards.
Coordinate with the Development Office to reconcile donations, gifts, pledges, and stock contributions monthly and ensure proper accounting.
Perform various reasonable tasks from time to time as requested by the Head of School and the CFO.
Know and comply with the established policies and procedures of Brooklyn Heights Montessori School as stated in the Faculty and Staff Handbook

Student Billing / Accounts Receivable

Manage and maintain student billing through Blackbaud Tuition Management and Financial Edge.
Ensure timely and accurate entry of tuition, afterschool, summer camp, and incidental charges.
Works with the Admissions Office on preparation, registration and tracking of student enrollment agreements.
Set up and monitor family tuition payment plans; follow up on delinquent accounts with families.
Prepare journal entries required for all incidental billing, financial aid, tuition, and donations.
Reconcile student billing accounts and record general ledger entries in the accounting system.
Maintain confidentiality in all financial and family communications.
Ensure adherence to internal controls and financial procedures.
Support other business office functions and cross-train as needed.
Ensure availability and accuracy of business office forms.
Receive, apply, and report all payments accurately; confirm completeness of family and vendor account details.
Collaborate with other departments to ensure accurate financial communication and processing.

Requirements

Bachelor’s degree in accounting, finance, or a related field required.
Minimum of 4-5 years of experience in accounting, accounts receivable, and/or financial operations.
GAAP accounting knowledge
Strong knowledge of General Ledger/Journal Entry preparation and reconciliation.
Experience with Blackbaud Tuition Management and Financial Edge strongly preferred.
Knowledge of Veracross system is preferred.
Understanding of non-profit/fund accounting and donor restrictions.
Familiarity with nonprofit or independent school accounting practices is strongly preferred.
Proficient in Microsoft Excel and standard business software.
Strong attention to detail and organizational skills.
Excellent communication and customer service abilities.
Organized & detail oriented.
High degree of integrity and discretion in handling confidential information.

Brooklyn Heights Montessori School has an institutional commitment to the principles of diversity, social justice and equity. In that spirit, BHMS does not discriminate in violation of the law on the basis of race, religion, creed, color, gender identity or expression, sexual orientation, age, physical challenge, national or ethnic origin, ancestry or any other characteristic.

PRE-EMPLOYMENT NOTICE TO APPLICANTS:
The facts stated in this application for employment and any supplementary materials (i.e.: resume and educational history) are true and complete. I understand that false or inaccurate statements or omissions of material facts shall be grounds for denial of employment and, if employed, for immediate dismissal. I authorize Brooklyn Heights Montessori School to investigate all statements and claims contained within this application, supplementary materials, and subsequent interviews, and acknowledge and agree that Brooklyn Heights Montessori School may check references from sources other than those references listed herein. I hereby release all current and former employers from any charges or damages for releasing any and all employment information, whether subjective or objective, to Brooklyn Heights Montessori School. I also understand that an offer or acceptance of employment does not create a contract of employment or otherwise alter the at-will nature of my employment with Brooklyn Heights Montessori School.

Brooklyn Heights Montessori School, in compliance with New York City Administrative Code §21-119 (derived from Local Law 60/1984) and section 424-a of the New York State Social Services Law, will require all employees to submit to a criminal background check, fingerprinting, and a records search of the Statewide Central Register of Child Abuse and Maltreatment for the existence of reports of child abuse and maltreatment.

Brooklyn Heights Montessori School is an equal opportunity employer seeking candidates who will embrace the tenets of Montessori Education, including the principles of community, educational and professional excellence, social justice, and equity.

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