Job Description
Job Description
Payroll/ Human Resources Manager for family-owned business with apparel and real estate divisions. Responsible for PR (Employee Relations, Compensation and Benefits) and Office Administrative functions for total of 75 employees.
Job duties are as follows:
Human Resources/Recruiting
· Post jobs with recruiters, set up interviews, and maintain agency fee agreements.
· Prepare and send offer packages via e-mail; On Boarding of New Employees.
· Maintain all employee records. Respond to employment verification requests, Unemployment claims, etc.
· Manage employee relation issues with escalation to managers as needed.
Payroll
· Process two bi-weekly payrolls through ADP WORKFORCE (including an occasional commission payment and annual bonuses.) GENERATE ALL ADP REPORTS THAT SUPPORT witholdings for 401K Contributions, Benefits. Balance Bi Weekly Payrolls by producing Excel Summaries of Gross to Net Payroll calculations.
· Process 1 weekly payroll (maximum 6 employees) through Paychex for commercial building union staff employees including bonus; and Monthly payment of 401k, union dues and other invoices as Posted on union Website.
· Prepare check requests for garnishments and monthly stipends and pass to Accounts Payable for Processing.
· For Monthly Closing of Apparel Co.: Balancing of Payroll, Post GL interface with ADP into Great Plains.
· Year End Closing Prepare annual W-2 reconciliation to W-3; Distribution to employees, review and approve ACA forms, provide payroll reports for any and all Audits as requested. Provide copies of all Quarterly payroll Tax Reports for Audits.
Benefits
· Administer employee benefits programs:
Medical, Dental, Vision, AFLAC, Life insurance, LTD, Transitchek,401k,Workers comp, FMLA, DBL and PFL claims; Prepare COBRA paperwork and collect monthly payment for same. Work with Benefits Broker and President/Controller on annual Medical open enrollment.
· Monthly reconciliation of employee benefits invoices vs Witholdings from Employees; submission of monthly transitchek order; Approve all benefits Invoices and pass to Accounts Payable for payment processing.
· Oversee and manage employee time off requests.
Office/Facilities Management
· Oversee day-to-day operations of the office including all aspects of facilities management (Reception, Access system, Office Cleaning, Equipment including air-conditioning, Oversees Postage Machine and Fedex, Phone System, Office Supplies to include Refreshment and Janitorial supplies); approve all related invoices.
· Manage 3 office services support staff.
Requirements:
· 5+ years’ Human Resources experience in a Leadership Role.
· In-depth understanding of payroll procedures, Strong knowledge of HR Practices, Labor Laws, Regulations and Payroll Taxes with a solid working knowledge of ADP Workforce Now and working knowledge of Paychex required.
· Must have employee benefits programs experience.
· Excellent verbal and written communication skills
· Must be organized, detail-oriented, able to Multi Task as well as meet deadlines
· Must act with integrity, professionalism and confidentiality
· MS Office (Extensive Knowledge of Excel, Outlook, and Word)