Job Description
Job Description
Our client located in Manhattan is looking to hire an experienced Executive Administrative Assistant on a direct hire basis. This position offers a base salary plus a full benefits package. This position would require you to be on site. Standard working hours are required plus the occasional assistance outside of normal working hours which are 9:30am to 5:30pm Monday - Friday. The Executive Administrative Assistant must be polished, professional, well-spoken and able to pivot with ease. The office is moving and the target location is Midtown once the new location has been identified. This position will support the Chief Investment Officer of a diversified holding company on site daily. Until the new office has been identified there will be occasional travel to Summit New Jersey with the remainder of the work being done remotely.
Responsibilities for the Executive Administrative Assistant include but not limited to:
· Manage the very fluid calendar of busy CIO and members of the investment team, schedule meetings, resolve conflicts as they arise and prioritize issues to ensure team remains on schedule
· Coordinate closely with both internal (team members) and external stakeholders (executives at portfolio companies)
· Coordinate occasional business travel plans
· Work closely with CIO to prioritize all meetings and requests as well as personal obligations
· Prepare meeting materials and agendas
· Draft correspondence on behalf of CIO
· Prepare and submit expense reports for CIO utilizing Concur.
· Utilize high degree of integrity and discretion when dealing with sensitive or confidential material
Qualifications:
· 5 plus years of experience supporting a busy executive
· Excellent interpersonal, verbal and written communication skills
· Strong organizational and time management skills
· Professional and friendly demeanor
· Committed to a high level of customer service
· Resourceful and a problem-solver with a can-do attitude
· Ability to function in a fast-paced and very fluid environment where priorities are constantly shifting
· Experience using MS Word, Excel, PowerPoint, Outlook
· Calendar management: schedule commitments to maximize time efficiently and allow desk/office time, managing and making meeting arrangements.
· Screening calls & mail, responding as appropriate, schedule “call backs” or handle inquiries within capacity.
· Making domestic and international travel arrangements, ability to proactively anticipate travel requirements.
· Project work as determined and as required.
· Ability to professionally interface with senior level executives.
· Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
Salary is based upon experience but the target is $70-85k plus bonus and a full benefits package.
If you are interested in this executive administrative assistant position located in Manhattan, and are qualified, please apply!
Our client is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. The management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.
Company DescriptionLV Staffing Associates, Inc. is a full service staffing agency providing outsourced full cycle recruiting, contingency placements as well as temporary services. We take pride in the placements that we make and appreciate the relationships that we build with both of our candidates and clients!
Company Description
LV Staffing Associates, Inc. is a full service staffing agency providing outsourced full cycle recruiting, contingency placements as well as temporary services. We take pride in the placements that we make and appreciate the relationships that we build with both of our candidates and clients!