Job Description
Job Description
Express Employment Professionals is hiring on behalf of a mid-size production company located in Brooklyn, NY. We are seeking a highly organized and detail-oriented Finance Administrative Assistant to join their finance department.
Job Summary: The Finance Administrative Assistant will provide essential support to the finance department by performing various administrative and clerical tasks. The ideal candidate is proactive, detail-oriented, and capable of multitasking in a fast-paced environment.
Key Responsibilities:
- Assist with the preparation of financial reports, statements, and invoices.
- Maintain and update financial records and databases.
- Handle accounts payable and receivable, including processing payments and managing invoices.
- Assist in the preparation of budgets and forecasts.
- Conduct regular reconciliations of financial data and bank statements.
- Coordinate and schedule meetings, appointments, and events for the finance team.
- Prepare and distribute financial documents, reports, and correspondence.
- Respond to inquiries and provide information to internal and external stakeholders.
- Maintain confidentiality of all financial and company data.
- Perform general administrative tasks such as filing, photocopying, and scanning documents.
- Assist with special projects and other duties as assigned by the finance team.
Qualifications:
- High school diploma or equivalent; Associate’s or Bachelor’s degree in Finance, Accounting, Business Administration, or related field preferred.
- Proven experience as an administrative assistant, preferably within a finance department.
- Strong understanding of financial and accounting principles.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with financial software (e.g., QuickBooks, SAP, Oracle) is a plus.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Ability to handle sensitive information with discretion.
- Excellent communication and interpersonal skills.