Data Governance & Special Projects Coord.

Job Description

Job Description

Company Overview:

With an annual budget of $2.3 billion and more than 7,000 employees throughout the five boroughs, the New York City Department of Health and Mental Hygiene (NYC DOHMH) is one of the largest public health agencies in the world, serving 8 million New Yorkers from diverse ethnic and cultural backgrounds. We're tackling a broad range of public health issues with innovative policies and programs and getting exceptional results, but our work is never finished. The breadth of our innovative programs provides the widest range of choices for every member of our team.

With grant funds from the Centers for Disease Control and Prevention (CDC), DOHMH is undertaking a new initiative that will meet critical infrastructure needs and make possible strategic investments that will have lasting effects on public health. Investments and improvements through this initiative will help modernize DOHMH’s foundational capabilities and data infrastructure, enabling it to partner in complex health and health care environments and, in turn, support better public health outcomes, including COVID-19. This initiative supports larger efforts to rebalance investments in public health and more equitably serve communities and populations.

The selected candidate will be an employee of Public Health Solutions, a nonprofit organization which is the fiscal and administrative manager of the grant but will work be supervised by DOHMH. This is a grant-funded position ending in November 2027. This position will be based at the Health Department’s office in Manhattan, NY, with the possibility of hybrid work.

Job Description:

We seek a Data Governance and Special Projects Coordinator to support data governance processes and oversee special projects within the Office of Vital Statistics (OVS), Bureau of Vital Statistics (BVS) under the Center for Population Health Data Science. This role will facilitate the responsible sharing of vital event data (e.g., birth and death records) with internal and external stakeholders, including DOHMH programs, government agencies, non-profits, and academic researchers. Additionally, the coordinator will manage research projects, handle ad hoc data requests, and oversee priority initiatives supporting public health efforts.

Duties:

Manage Data Requests & Tracking

• Oversee the general email inbox for external data requests, ensuring timely and high-quality responses.
• Track data requests and agreements, enhancing efficiency and alignment with broader agency data systems.
  

Advance Data Governance

• Collaborate with CPHDS’ Bureau of Data Technology & Strategy and other agency units to strengthen governance processes.
• Ensure compliance with local, state, and federal regulations, agency policies, and data use agreements.

Streamline Data Access & Compliance

• Manage workflows for data inquiries, reviewing requests, drafting agreements, and obtaining necessary approvals.
• Work closely with legal and policy teams to ensure adherence to privacy, confidentiality, and security standards.
• Develop and update policies and guidance for data users.

Facilitate Research & Reporting

• Conduct literature reviews, research memos, and summaries, including work supporting the HealthyNYC campaign for healthier, longer lives.
• Maintain up-to-date knowledge on public health trends, including mortality causes, birth outcomes, and policy impacts.

Project Management & Coordination

• Organize meetings, prepare agendas, take minutes, assign follow-ups, and monitor action items.
• Track publication outputs, performance measures, and historical data requests for OVS.
• Lead and manage special projects as assigned by OVS leadership.
• Attend meetings and events on behalf of OVS leadership.

Improve Organizational Systems

• Maintain and enhance systems for data storage and project management.

Qualifications:

• Bachelor’s degree required, preferably in business administration, human resources, or other related field.
• Experience in technical recruitment, and use of recruitment methods and tools.
• Proven ability to write job descriptions and prepare interview questions.
• Experience in organizing and fostering cooperation between staff.
• Familiarity with public health, data science or health informatics.

Preferred Skills:

• Master’s (3-5 years exp.) or Doctorate (1+ years exp.) in public health, epidemiology, health informatics, or related field.
• Strong interpersonal, collaborative, and communication skills (both written and verbal).
• High attention to detail and ability to manage multiple projects and priorities.
• Experience interpreting, managing, and reporting public health data.
• Knowledge of health privacy laws, data security, and confidentiality regulations.
• Ability to independently problem-solve and apply project management strategies.
• Experience applying a racial equity lens in public health or data governance work.

Benefits:

• Hybrid Work Schedule.
• Generous Paid Time Off and Holidays.
• An attractive and comprehensive benefits package including Medical, Dental and Vision.
• Flexible Spending Accounts and Commuter Benefits.
• Company Paid Life Insurance and Disability Coverage.
• 403 (b) + employer matching and discretionary company contributions.
• College Savings Plan.
• Ongoing training and continuous opportunities for professional growth and development.

Additional Information:

• This is a temporary grant-funded position ending in November 2027.
• This individual must reside in the tri-state area (NY, NJ, CT) by their confirmed start date.
• Preference may be given to individuals residing in New York City (5 boroughs) or surrounding New York State counties.
• This individual will be expected to work non-business hours during emergencies.

At PHS, we place immense value on diversity within our teams, understanding that varied backgrounds and experiences significantly enhance our community and propel us toward our goals. If you find you don’t have experience in all the areas listed above, we still encourage you to apply and share your background and experiences in your application. We are eager to discover how your unique perspective can bring positive transformations to our team and help advance our mission of creating healthier, more equitable communities.

We look forward to learning more about you!

PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, LGBTQIA+ individuals, and veterans.

Monday-Friday
35 Hours per week