Inventory Control Specialist

Job Description

Job DescriptionDescription:

Position Title: Inventory Control Specialist

Reports To: Warehouse Manager

FLSA Status: Non-exempt

Job Grade: 3

Pay Range: $24.50-$35.00

Position Overview

The Inventory Control Specialist is responsible for maintaining accurate control and traceability of finished goods inventory within the warehouse at Cayuga Milk Ingredients (CMI). This role ensures produced product is received, stored, counted, and transacted accurately within the ERP system to support SQF compliance, food safety, customer requirements, and regulatory expectations. The Inventory Control Specialist plays a key role in maintaining an organized, controlled, and audit-ready warehouse environment.

Key Responsibilities

• Maintain accurate finished goods inventory records in the ERP system, ensuring real-time visibility and traceability.
• Receive produced product into the warehouse, verifying quantities, lot codes, dates, and condition against production and shipping documentation.
• Perform routine cycle counts and periodic physical inventories in accordance with documented procedures; investigate and report discrepancies.
• Execute ERP inventory transactions, including receipts, transfers, adjustments, and shipments, in compliance with internal controls and SQF requirements.
• Generate and review inventory and traceability reports from the ERP system to support internal verification, reconciliation, and audit activities.
• Ensure proper product identification, labeling, lot traceability, and FIFO/FEFO rotation in alignment with SQF, customer, and food safety standards.
• Maintain warehouse storage locations in a clean, organized, and controlled manner consistent with 5S, GMP, and SQF expectations.
• Support shipping and receiving activities by verifying product, documentation, and inventory accuracy prior to movement or release.
• Identify and escalate inventory discrepancies, damaged product, or food safety concerns to warehouse and quality leadership immediately.
• Support mock recalls, trace exercises, internal audits, and third-party audits by providing accurate inventory records and documentation.
• Comply with all applicable SQF Code requirements, New York State Agriculture & Markets, FDA, USDA, OSHA, and GMP regulations.
• Follow all food safety, sanitation, chemical handling, and PPE requirements to maintain a safe and compliant work environment.
• Participate in required food safety, SQF, and operational training.

Qualifications & Requirements

• High school diploma or equivalent required; associate degree or relevant certification preferred.
• 2+ years experience in warehouse inventory control within a food, dairy, or other regulated manufacturing environment preferred.
• Demonstrated experience using ERP systems for inventory tracking, reporting, and traceability.
• Strong attention to detail with a focus on accuracy, documentation, and compliance.
• Working knowledge of FIFO/FEFO, lot control, and finished goods traceability.
• Proficiency in Microsoft Excel and basic reporting tools.
• Strong verbal and written communication skills.
• Ability to work independently and as part of a team in a controlled warehouse environment.
• Ability to lift up to 50 pounds and perform physical warehouse tasks.
• Flexibility to work varying shifts, overtime, or weekends as operationally required.
• Experience operating forklifts, pallet jacks, or similar material-handling equipment preferred.
• Familiarity with SQF, GMP, FDA, and food safety audit expectations is strongly preferred.

Physical Requirements

• Ability to work in warehouse and temperature-controlled environments, including refrigerated areas when required.
• Required use of personal protective equipment (PPE) at all times while performing job duties.
• Ability to stand, walk, bend, reach, and lift throughout a full shift.
• Ability to independently lift and move items weighing up to 50 pounds; heavier items handled using appropriate equipment.
• Visual acuity sufficient to verify product labels, lot codes, and inventory records.
• Ability to assess weights, judge distances, and safely operate warehouse equipment.

Work Schedule:

• Generally Monday-Friday 6am-230pm with flexibility on start and stop times.
• Flexibility to work varying shifts, overtime, or weekends as operationally required.

Compensation:

At Cayuga Milk Ingredients, we value a fair and comprehensive approach to compensation. Our wage range for this role is determined by various factors, including skill sets, experience, training, licensure, certifications, and organizational needs. It is not typical for an employee to start at or near the top of the range for the position. Compensation decisions are made based on individual job circumstances considering skill level, previous experience, and education requirements.

Equal Opportunity Employer:

Cayuga Milk Ingredients is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all aspects of employment, including recruitment, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Non-Discrimination Policy:

The contractor will not discriminate against employees or applicants for discussing or disclosing their own pay or the pay of others. However, employees with access to compensation information as part of their job duties are prohibited from disclosing this information to unauthorized individuals, except in specific circumstances outlined by applicable laws and regulations (41 CFR 60-1.35(c)).

General Statement:

All Cayuga employees recognize that the success and prosperity of the company is everyone’s responsibility. All employees are expected to treat each other in a positive, respectful, and professional manner, to be at work for their assigned shift and to work safely as a team. Employees must be self-starters who can relate to all levels of the organization.

Disclaimer:

o All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

o This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

o The company reserves the right to add to or revise an employee's job duties at any time at its sole discretion.

o This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

Disclaimer: For Recruiter’s and Staffing Agencies

o At Cayuga Milk, our Human Resources Team leads most of our hiring efforts and takes pride in connecting directly with talented individuals who share our values and passion for what we do. Most of our roles are filled through applications submitted via our careers site or through direct outreach from our team.

o While we occasionally partner with external recruitment agencies, we do so only with those on our existing, pre-approved vendor list. Currently, we are not adding new agencies to that list.

o If an unsolicited resume or candidate submission is received from an agency or recruiter not authorized by our Human Resources Team, it will be treated as a direct application. Cayuga Milk will not be responsible for any placement or referral fees related to these submissions.

Requirements: