Job Description
Job Description
We’re looking for a highly organized and proactive Executive Assistant to support our senior leadership team. The ideal candidate will have a strong background in construction, be adept at managing schedules, communication, and daily operations, and handle confidential matters with professionalism.
Key Responsibilities
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Manage calendars, schedule meetings, and coordinate travel.
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Prepare and edit documents, reports, and presentations.
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Screen and prioritize communications (emails, calls, etc.).
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Track project expenses, purchase orders, and invoices.
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Support financial reporting and project documentation.
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Organize contracts, blueprints, and key project files.
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Assist with proposals, bids, and client presentations.
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Coordinate company events and meetings.
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Ensure smooth communication between teams and stakeholders.
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Monitor project timelines, deadlines, and deliverables.
Required Qualifications
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5+ years of experience as an Executive Assistant or similar role, preferably in construction.
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MUST have experience working with Contracts
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Strong knowledge of construction terminology and project management processes.
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Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
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Exceptional organizational and multitasking skills.
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Strong written and verbal communication.
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High level of confidentiality and discretion.
Preferred Qualifications
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3+ years of experience in the construction or real estate industries.
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Familiarity with construction project scheduling software.
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Knowledge of permits, safety regulations, and compliance documentation.